Contacts and resources

Telephone on desk

Celebration Grants Program

The Celebration Grants Program offers financial assistance to cultural events such as community-based festivals, cultural celebrations and large parades in the city of Vancouver. Applications are typically received twice per year (in the spring and in the fall).

For more information, contact the Office of Cultural Affairs.

Development Services

Development Services, a branch of the Community Services Group, issues building permits and development permits.

For more information

Development and Building Services Centre
515 West 10th Avenue
(10th and Yukon)

Phone: 604-873-7611

Hours

Monday, Wednesday, Friday: 8:30am to 4:30pm
Thursday, Friday: 8:30am to 4:00pm

City of Vancouver Special Event Office

Special Event Office
126 Keefer St
Vancouver, BC V6A 1X4‎

Phone: 604-257-8850

Festival Expediting Staff Team (FEST committee)

The FEST committee meets with a Special Event Coordinator, if necessary, to discuss an event application after the Coordinator has reviewed the application.

The FEST committee is made up of representatives from the Police, Park Board, Fire, BC Transit and any other civic departments or government bodies that may need to be consulted about events.

Liquor Control and Licensing Board

The Liquor Control and Licensing Board (LCLB) regulates liquor service in bars and restaurants, liquor stores, and liquor service at special occasion events.

For more information

Internet:

http://www.pssg.gov.bc.ca/lclb/

Email:

lclb.lclb@gov.bc.ca

Phone:

Liquor Licensing Help Desk: 1-866 209-2111

Ministry of Public Safety and Solicitor General

The Ministry of PublicSafety and Solicitor General (PSSG) regulates liquor licenses, gambling, and related matters, in BC.

By phone

Vancouver: 604-660-2421
Elsewhere in B.C.: 1-800-663-7867

Telephone Device for the Deaf (TDD)

Vancouver: 604-775-0303
Elsewhere in B.C.: 1-800-661-8773

Natural Resources Canada

Natural Resources Canada (NRC) regulates pyrotechnics (fireworks) and explosives, as well as regulating pyrotechnics technicians.

For more information, view their site at http://www.nrcan.gc.ca/minerals-metals/explosives/3818

Contact them through the NRC website at http://contact-contactez.nrcan-rncan.gc.ca/index.cfm?lang=eng&sid=4

Navigable Waters Protection Act

The Navigable Waters Protection Act is designed to ensure public access to, and efficient use of, our waterways.

The Act is administered by the Navigable Waters Protection Program (NWPP) of Transport Canada.

For more information

Navigable Waters Protection Act

Navigable Waters Protection Program

To contact the NWPP:

Pacific Region
820-800 Burrard Street
Vancouver, BC
V6Z 2J8
Phone: 604-775-8867
Fax: 604-775-8828

Noise Control Bylaw

The Noise Control Bylaw  regulates noise or sound within the City of Vancouver.

The bylaw applies to events in terms of:

  • Noise, outside of permitted hours, from setting up the event, including putting up tents, stages, or bleachers or testing sound equipment
  • Excess noise from the event itself
  • Noise, outside of permitted hours, from taking down the event, including taking down tents, stages, or bleachers

View the Noise Control Bylaw

Office of Boating Safety

The Office of Boating Safety issues permit to hold a special event, such as a race or regatta, in False Creek.

For more information

Phone: 604-666-2705

Fax: 250-666-1911

Internet: http://www.tc.gc.ca/eng/marinesafety/debs-obs-menu-1362.htm

Office of Cultural Affairs

The Office of Cultural Affairs issues grants for arts and culture-related events.

For more information

By phone

3-1-1 (in Vancouver)
604-871-6434 (outside of Vancouver)
7-1-1 (TTY service)

By email

culture@vancouver.ca

In person

Suite 501
111 West Hastings Street
(Woodward's Heritage Building)
Vancouver, BC

Port Metro Vancouver (Vancouver Port Authority)

Port Metro Vancouver has jurisdiction over the Port of Vancouver. Their responsibilities include marine patrols, ship inspections, event planning, permitting of dangerous goods and the provision of navigational and safety advice.

For more information

By phone

By phone: 604-665-9086

Internet

http://www.portmetrovancouver.com/en/default.aspx

By email

harbour_master@portmetrovancouver.com

SkyTrain

SkyTrain is the rapid transit system in the Vancouver Metro area. It consists of three inter-connected routes - the Expo line, the Millenium line, and the Canada Line. SkyTrain is part of the TransLink mass transit system.

For more information

For more information related to event planning or event usage, contact the TransLink Corporate Offices

In person

1600 - 4720 Kingsway
Burnaby, BC

By phone

604-453-4500

TransLink

TransLink is the mass transit system in the Vancouver Metro area. It consists of the Coast Mountain Bus Company, British Columbia Rapid Transit Company Ltd. (SkyTrain) and West Coast Express Ltd.

For more information

For more information related to event planning or event usage, contact the TransLink Corporate Offices

In person

1600 - 4720 Kingsway
Burnaby, BC

By phone

604-453-4500

Vancouver Art Gallery

The Georgia Street Plaza and the Robson Street Plaza are available for rallies and public demonstrations. You are encouraged to call about availability and permission before you apply.

If you will be having amplified sound, Vancouver Coastal Health and the Vancouver Art Gallery will review your Neighbourhood Impact Plan to ensure that you can control noise levels caused by your event. When preparing your plan, keep in mind that the Vancouver Art Gallery and the surrounding areas are sensitive to noise.

While some exceptions can be made for special circumstances, Vancouver Coastal Health and the Vancouver Art Gallery require that you:

  • Limit your set-up and takedown to between 7am and 8pm (10am and 8pm on Sundays)
  • Include information about amplified sound equipment on your site drawing
  • Ensure any amplified sound or other noise from your event does not continue beyond 10pm
  • Ensure your sound technician can monitor sound levels from any amplification equipment with a sound level meter and adjust sound levels as necessary

As well, posters or other material may not be attached to the Vancouver Art Gallery building.

For more information about events in and around the Vancouver Art Gallery, please contact the venue rental coordinator at 604-662-4714.

Vancouver Coastal Health

Vancouver Coastal Health regulates food service at events, including issuing permits for temporary food booths.

For more information

Online

www.vch.ca

By email

feedback@vch.ca

By phone

604-736-2033

Vancouver Park Board's Special Events Office

If you wish to hold your event in a park, be aware that the timelines, processes, forms, and fees may be different than for event held in Vancouver outside of a park.

For more information, contact the Park Board's Special Event Office.

2099 Beach Avenue
Vancouver, BC V6G 1Z4
Phone 3-1-1 or 7-1-1 (TTY)
Email parkevents@vancouver.ca
Fax to 604-257-8501

Vancouver Police Department's Operational Planning Unit

The Operational Planning Unit provides services to special event organizers in the community by assisting in planning, security, staffing deployment, and traffic control for special events.

For more information, call the police non-emergency line at 604-717-3321.

Vancouver Police Department's Traffic Authority Program

The Vancouver Police Traffic Authority Program assists the Vancouver Police Department with traffic and pedestrian control functions at special events in the City of Vancouver. The Vancouver Traffic Authority is co-ordinated by the Emergency and Operational Planning Section.

For more information, call the police non-emergency line at 604-717-3321.

Vancouver Public Library

The plazas outside the main branch  of the Vancouver Public library can be used for events, rallies and public demonstrations.  You are encouraged to call about availability and permission before you apply.

For more information about events at the Vancouver Public Library, please contact Polly Argo at 604-331-4045.

Ready to apply for your special event?

Ready to apply? If you are ready to apply for your special event permit, click the link below to go directly to the online application.

Apply for events

Is your event in a park? If your event is in a park, you will also need to fill out the Park Board's application.

Apply for events in parks