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Insurance requirements for filming, events, and facility use permits

Liability Insurance – with coverage as required by the City – is mandatory for events or activities on City and Park Board property, and for the use of any City or Park Board facilities.

Minimum coverage requirements

The minimum insurance requirements for events or activities on City and Park Board property, or for use of any City or Park Board facilities are:

  • A minimum coverage limit of $2,000,000 Commercial General Liability insurance against third party claims for bodily injury, death, property, and loss of use.

In some circumstances, higher coverage and a license agreement may be required, depending on:

  • The nature of the facility use or special event (traffic impacts, attendance numbers)
  • The duration of the event
  • The location of the event

Get more details about your specific coverage requirements

To learn what specific coverage you need, please call 3-1-1, and we can help.

Additional requirements

All required insurance policies must include the following:

  • A cross liability clause
  • An additional insured endorsement naming the City of Vancouver, its affiliated boards and associations, their respective employees, officers, agents and volunteers as "Additional Insured" with respect to liability arising out of the activities conducted by or on behalf of the named insured
  • 15 days of written notice for cancellation or any material change that will reduce the coverage of the policy
  • For filming and special events – An additional insured endorsement naming the City of Vancouver, Vancouver Board of Parks and Recreation, Vancouver Police Board, Vancouver Public Library Board and Vancouver Art Gallery, their respective employees, officers, agents and volunteers as "Additional Insured" with respect to liability arising out of the activities conducted by or on behalf of the named insured
  • For use of City, parks, sport fields, community centre facilities – An additional insured endorsement naming the City of Vancouver, Vancouver Board of Parks and Recreation and its affiliated community centre associations and societies, their respective employees, officers, agents and volunteers as "Additional Insured" with respect to liability arising out of the activities conducted by or on behalf of the named insured

These requirements are the minimum insurance necessary to use City and Park Board property and facilities. You are responsible for obtaining, at your own cost, any additional insurance required by law or otherwise necessary or advisable.

Providing proof of insurance

Satisfactory evidence of insurance, in the form of a Standard Insurance Certificate completed by the insurance company, must be provided before permission will be given for use of property or facility.

Select and download the appropriate standard insurance certificates for special event and facility use:

Purchasing your insurance

For your convenience, the following insurance companies are believed to provide liability insurance for sport, leisure, recreation, special events, or facility rentals:

  • Shephard Ashmore (Vancouver) Insurance, Inc.
    Apply online
    (604) 684-9349
  • SBC Insurance Agencies Ltd
    (604) 737-3018

The City and Park Board do not endorse or recommend these or any insurance companies or brokers, and neither the City nor the Park Board makes any representation or assumes any responsibility or liability of any kind whatsoever as to an appropriate insurer for your purposes or any additional coverage you might require or which might otherwise be advisable for you.

You are free to obtain the required insurance from any insurance company of your choice, provided the coverage you obtain meets the minimum insurance requirements of the City or Park Board, as the case may be, and you  are solely responsible to  ensure that the insurer you choose and the insurance  obtained are suitable and adequate for all your or your team/organization’s insurance needs.