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Home > Parks, recreation, and culture > Parks and recreation > Facilities and schedules > Community centres > West End > Room rentals
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West End Community Centre room rentals
By City of Vancouver
-
Barclay Room
By City of Vancouver
Capacity: up to 60 people.
-
Auditorium
By City of Vancouver
Capacity: up to 200 people.
-
Denman Room
By City of Vancouver
Capacity: up to 60 people.
-
English Bay Room
By City of Vancouver
Capacity: up to 50 people.
-
Meeting Room
By City of Vancouver
Capacity: up to 15 people.
-
Stanley Court Room
By City of Vancouver
Capacity: up to 20 people.
Room details and rental rates
| Room | Area (square feet) | Capacity | Hourly rate (plus GST) |
|---|---|---|---|
| Auditorium | 2,900 | 200 people | $60.00 |
| Barclay Room | 1,094 | 60 people | $32.00 |
| Bidwell Room | 1,312 | 60 people | $32.00 |
| Denman Room | 2,200 | 60 people | $42.00 |
| English Bay Room | 1,083 | 50 people | $32.00 |
| Meeting Room | 305 | 15 people | $32.00 |
| Stanley Court Room | 512 | 20 people | $32.00 |
A damage deposit and music royalty fees may apply. Additional staffing charges apply for all after hours rentals (minimum 4 hour charge).
Make a rental request
- Check for room availability
. - View the room in person (recommended). Phone our reception desk at 604-257-8333 to arrange a time.
- Make a rental request .
- Our rental coordinator will contact you within three to five business days about your request.
- Pay for the rental when you get an email saying your rental request is approved.
Barclay Manor room rentals
By City of Vancouver
-
Piano Room
By City of Vancouver
-
Multi-purpose Room, main floor
By City of Vancouver
-
Fireplace Room
By City of Vancouver
-
Boardroom, upstairs
By City of Vancouver
-
Multi-purpose Room, basement
By City of Vancouver
-
Kitchen
By City of Vancouver
Room details and rental rates
Prices are subject to change without notice.
| Room | Capacity | Hourly rate (plus GST) |
|---|---|---|
|
Piano Room, main floor (piano for WECCA program use only) |
15 people |
Weekdays: $22.00 Weeknight/weekend: $30.00 |
|
Multi-purpose Room, main floor |
20 people |
Weekdays: $22.00 Weeknight/weekend: $30.00 |
|
Fireplace Room, main floor |
15 people |
Weekdays: $22.00 Weeknight/weekend: $30.00 |
|
Board Room, upstairs |
15 people |
Weekdays: $22.00 Weeknight/weekend: $25.00 |
|
Multi-purpose Room, basement |
40 people |
Weekdays: $32.00 Weeknight/weekend: $40.00 |
|
Kitchen, basement (use of stove is prohibited) |
8 people |
Weekdays: $22.00 Weeknight/weekend: $25.00 |
|
All rooms |
80 people |
$600.00 per 8 hours |
A damage deposit and music royalty fees may apply. Additional staffing charges apply for all after hours rentals (minimum 4 hour charge).
Make a rental request
- View the room in person (recommended). Phone our rental coordinator at 604-718-8229 or email coalharbourcc@vancouver.ca.
- Contact the rental coordinator with your request.
- Read and sign the rental agreement.
- Pay the rental fees and damage deposit to confirm your rental.
- Pay by phone with a credit card (Visa, MasterCard, or American Express)
- Pay in person with a credit card (Visa, MasterCard, American Express), debit card, cash, or cheque (made out to the City of Vancouver and paid 10 business days' before your event)
Late-night rentals
You can rent rooms up to 1:00am, provided that your guests have left and you've finished clean-up by that time.
Cancellations
Email your cancellation request with minimum notice to coalharbourcc@vancouver.ca to receive a refund of your payment minus the $50.00 administration fee.
The minimum notice to cancel your rental is 14 days before your rental.
If you cancel will less than the minimum notice, your refund will be your payment minus the damage deposit.
Damage deposit refunds
We refund your damage deposit two weeks after your rental, either by a mailed cheque or a credit card refund (on the same card used to pay for the rental).
The refund may be deducted due to costs for extra clean-up, missing or damaged equipment, staying past your rental time, excessive noise, false alarms, and so on.
Setup and take-down
You're responsible for setup and take-down at your event.
You can decorate the room as long as you don't damage or mark any surface. Don't hang decorations from the ceiling or light fixtures.
Take-down includes:
- Stacking all tables and chairs in their original positions
- Sweeping, mopping, or vacuuming the floor
- Removing all decorations, garbage, recycling, and compost
- Cleaning the counter area
Your rental time includes setup and take-down.
Alcohol
Alcohol may be served with a valid Special Occasion License. This license must be posted near the bar area at the event. All servers, whether paid or unpaid, are required to have either a Special Event Server Certificate or a Serving it Right Certificate.
Prohibited activities
If you rent a room at Barclay Manor, you are not allowed to:
- Charge an admission fee
- Exchange money on-site
- Sell or promote goods, services, religious beliefs, or political beliefs, unless you have written permission from the recreation supervisor
- Teach a class, program, workshop, seminar, or activity (to hold these types of activities, provide a program proposal to the West End Community Centre reception desk)
- Cook food in the building. Reheating food using the microwave is permitted.
