Room rentals at West Point Grey Community Centre

West Point Grey Community Centre room rentals

By City of Vancouver

Whether you are planning a wedding, birthday party, corporate function, meeting or other event, we have a variety of spaces to suit your needs. Pictured: Lounge

  • Lounge

    By City of Vancouver

    Perfect for small parties and meetings, with access to the balcony and gardens. Capacity: up to 30 people.

  • Oak Room

    By City of Vancouver

    Perfect for recitals, dance space, parties, large meetings, and photo shoots, with lots of natural light. Capacity: up to 60 people.

  • Oak Room set up for a wedding

    By City of Vancouver

  • Gardens

    By City of Vancouver

    Perfect for wedding ceremonies and photo shoots. Capacity: 80-120 people.

  • Dining Room

    By City of Vancouver

    Perfect for meetings or parties, with access to a kitchen. Capacity: up to 60 people.

Room details, rental rates, and charges

Room Highlights Square footage Capacity Hourly rate

Dining Room

  • Access to kitchen facilities
  • Perfect for small or large meetings, parties

845

60 people

$46.00

Dining Room and Kitchen       $80.00

Gardens

  • Perfect for wedding ceremonies, photo shoots
 

120 people

$36.00

Gymnasium

  • Sports rentals only
 

300 people

$55.00

Library

  • Perfect for meetings, photo shoots

448

25 people

$36.00

Lounge

  • Access to the balcony and gardens
  • Perfect for small parties, meetings

458

30 people

$46.00

Oak Room

  • Lots of natural light
  • Perfect for recitals, dance space, parties, large meetings, photo shoots

874

60 people

$46.00

Oak Room and Kitchen       $80.00
Rooms Capacity Hourly rate Daily rate

Lounge, Dining Room, Oak Room, and Kitchen

90-120 people
sit-down dinner

125 people
cocktail style

n/a

$1,115.00
Sep - May

$1,315.00
June - Labour Day

Lounge, Dining Room, and Kitchen

90 people

$128.00

n/a

Charge Description Amount
Staffing For supervision beyond regular hours of operation, extra supervision during hours of operation, additional clean-up required after rental, and more $25.00 per hour
Damage deposit Deposit fee may apply depending on scope of rental event $250.00 - $1,000.00
Rental deposit (large events) Deposit fee to secure a rental date that goes toward the rental cost $400.00
Clean-up package (large events) Required charge for staff clean-up $200.00
SOCAN and Re:sound Music royalty tariff for rentals with music and/or dancing Starting at $42.86
Overtime rental Fee for staying 1 hour past your rental time without finishing clean-up and leaving the facility $100.00 per hour
Equipment Quantity Amount
Piano 1 $50.00
plus $200.00 damage deposit
TV 1 $30.00
plus $200.00 damage deposit
60-inch round tables 12 $10.00 per table
White resin ceremony chairs 90 $4.00 per chair

Making a rental request

  1. Check for room availability .
  2. View the room in person (recommended). Phone our rental coordinator at 604-257-8140 to arrange a time.
  3. Make a rental request .
  4. Our rental coordinator will contact you within three to five business days about your request.
  5. Pay for the rental when you get an email saying your rental request is approved.

Deliver your cancellation request in writing to the West Point Grey Community Centre main office.

Small events

Your payment will be refunded within 4 weeks based on how much notice you provide:

  • 15-days' notice or more: 50% of your payment
  • 14-days' notice or less: no refund

Large events

Your rental deposit will be refunded based on how much notice you provide:

  • 5-months' notice or more: $300.00 refund
  • 4-months' notice or more: $250.00 refund
  • 3-months' notice or more: $200.00 refund
  • Less than 3-months' notice: no refund

Community, non-profit, and commercial rates are available for groups that qualify. Please contact the Rental Supervisor at 604-257-8140 for details.

Large events

Setup

You're responsible for setting up your event.

Use painter's tape to put up decorations. Duct tape, scotch tape, packaging tape, and other tape is not allowed.

Candles are allowed, provided you agree to pay for any related damages or costs.

You can start setting up on the times below:

  Friday Saturday Sunday
Sep - May 5:00pm 3:00pm 10:00am
Jun n/a 12:30pm 1:30pm
Jul - Aug n/a 10:00am 10:00am

Take-down

You're responsible for removing your decorations and personal items within 1 hour after all activities end. Large events include clean-up by staff as an additional charge.

  Friday Saturday Sunday
Event ends 10:00pm 11:00pm 10:00pm
Guests leave and decorations and personal items removed 11:00pm midnight 11:00pm

Note You will be charged $100.00 per hour if guests, decorations, and personal items remain after your rental ends.

Small events

Setup

You're responsible for setting up your event.

Use painter's tape to put up decorations. Duct tape, scotch tape, packaging tape, and other tape is not allowed.

Clean-up

You're responsible for cleaning up within 1 hour after all activities end.

  Mon - Fri Saturday Sunday
Event ends 10:00pm 11:00pm 10:00pm
Guests leave and clean-up done 11:00pm midnight 11:00pm

Note You will be charged $100.00 per hour if you haven't cleaned-up and guests remain after your rental ends.

Depending on the risk level assessed for your event, a minimum of $2 million liability with the City of Vancouver and the Vancouver Park Board named as additional insurers may be required. Higher risk events include receptions, adult parties, tradeshows, and so on. In most cases, we do not require insurance for group meetings or workshops where no high risk activities are involved.

All sports activities in our gymnasiums are required to have liability insurance. You may wish to use your own broker and ask your broker to complete this insurance form  (172 KB), or you can use one of the companies listed below that regularly issue insurance for events at our facility:

Food

Catering is allowed (Aberthau does not offer catering services).

The kitchen is available to warm food, but not to prepare and cook.

Food and beverages can only be served in the Oak Room, Lounge, Dining Room, and foyer.

Beverage

Beer and wine may be served with a valid Special Occasion License. This license must be posted near the bar area at the event. Hard liquor, spirits, and liqueurs are not allowed. Alcohol is not allowed outside the facility. All servers, whether paid or unpaid, are required to have either a Special Event Server Certificate or a Serving it Right Certificate. 

Apply for a Special Occasion License

A licensed bartender is recommended for alcohol service at all weddings and social functions during bar service hours.

If you serve hard alcohol at your event, you may be fined $250.00 and lose your damage deposit.

Catering rental equipment

Contact our rental coordinator in advance to arrange the delivery of your catering rental equipment. Deliveries are allowed from 8:00am to 10:00am on the day of your rental. This time is only for delivering rental equipment, not for dropping off decorations and belongs, or for setting up.

The rental equipment needs to be picked up on the day after your rental from 8:00am to 9:30am.