Board of Parks and Recreation
Inaugural Meeting

Monday, December 06, 1999 at 7:00 pm

AGENDA

A recording of the Agenda is available at 604-257-8507.

1999 BOARD

MINUTES

1. Minutes of the regular meeting of the Board held on Monday, November 01, 1999 .
2. Minutes of the in-camera meeting of the Board held on Monday, October 18, 1999.

CHAIR'S REPORT - 1999

Commissioner Fetherstonhaugh to report on past year's operations.

PRESENTATION

Susan Mundick to make a presentation to retiring Commissioners.

CONCLUSION

The Chair asks the Mayor to swear in the new Board.

YEAR 2000 BOARD

1. OATH OF OFFICE
   The General Manager to read the election returns advising that : Allan De Genova, Duncan Wilson, Clarence Hansen, Laura McDiarmid, Christopher Richardson, Roslyn Cassells and Dianne Ledingham received the highest number of votes and were declared Commissioners elect for the years 1999 - 2002.
   
   The Mayor to administer the Oath of Office to the Commissioners elect.

2. ELECTION OF CHAIR
   The following are excerpts from the Board's Procedure By-law:
   
   "The General Manager shall call the first Board meeting of the year to order and conduct the meeting for election of the Chair or until an acting Chair is appointed. The General Manager shall proceed in the same manner whenever the chair is vacant until the Board fills the vacancy."
   
   CHAIR
   
   "The presiding officer of the Board shall be its Chair who shall be elected by a majority vote from among the Board members present.
   
   The election of Chair shall be by ballot and shall take place at the first meeting in December of each year but if the vote is indecisive, the election shall take place at the next or subsequent meetings until the matter is determined.
   
   If a Chair is not elected at the first meeting, the Board shall appoint an acting Chair who shall conduct the Board's meetings until a Chair is elected.
   
   The term of the Chair commences on the date of the election as Chair and terminates on the date of the first meeting in December next ensuing or, if in the last year of a term of office as a member of the Board, at the end of the term of office.
   
   If the office of Chair becomes vacant, the Board shall forthwith elect a new Chair on the basis herein described.
   
   The Chair shall vote on all questions submitted and shall have the same rights and be subject to the same restriction on participating in debate as other members of the Board."
   

3. ELECTION OF VICE CHAIR
   
   VICE CHAIR
   
   "There shall be a Vice Chair elected in the same manner and for the same term as the Chair. The Chair shall preside during the election of the Vice Chair.
   
   When the Chair is unable to carry out all or any of the duties of the presiding officer, the Vice Chair of the Board or in the absence of the Vice Chair, such other appointed Board members, shall act for the Chair until such time as the Board makes other arrangements.
   
   If the office of Vice chair becomes vacant, the Board shall forthwith elect a new Vice Chair on the basis herein described."
4. Year 2000 Board Meeting Dates
   
   The Board to approve the attached Year 2000 Board Meeting Dates.
5. EXPENDITURE WARRANTS -Year 2000
   
   Recommendation: THAT the Board authorize the General Manager to draw warrants pursuant to Section 493 of the City Charter for the twelve month period of Year 2000.
   
   It is normal practice for the Board at the first meeting in each year to authorize the General Manager to draw warrants pursuant to Section 493 of the City Charter for expenditures by the Board for the twelve month period of Year 2000. The following are the pertinent sections of the City Charter.
   
   Section 493 - 1. Save by resolution of the Council, the Board shall not authorize or make any expenditures except those provided for in the estimate as adopted by the Council.
   
   4. The Board may, for a period of not more than twelve months at a time, give authorization in advance to the General Manager to draw warrants for payment prior to approval of the Board, but every warrant for a payment so authorized in advance shall be reported in writing by the General Manager to the Board within fifteen days after the end of the month in which the warrant is drawn."

NEXT REGULAR MEETING: Monday, December 13, 1999 at 7:00 pm

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