Board of Parks and Recreation
Regular Board Meeting

Monday, December 10, 2007 at 7:00 pm

AGENDA

A recording of the Agenda is available at 604-257-8507.

APPROVAL OF MINUTES

1. Minutes of the regular meeting of the Board held on Monday, November 26, 2007 .

CHAIR'S REPORT - 2007

2. Commissioner Robertson to report on past year's operations.
   
   
3. ELECTION OF CHAIR

   The following are excerpts from the Board's Procedure By-law:

"The General Manager shall call the first Board meeting of the year to order and conduct the meeting for election of the Chair or until an acting Chair is appointed. The General Manager shall proceed in the same manner whenever the chair is vacant until the Board fills the vacancy."

CHAIR
"The presiding officer of the Board shall be its Chair who shall be elected by a majority vote from among the Board members present.

Board members shall elect the Chair by ballot at the first meeting in December of each year. If a tie vote occurs, the General Manager shall remove from the ballot the nominee who receives the lowest number of votes. The Board members shall then repeat the same procedure of ballot voting and removal from the ballot of the nominee who receives the lowest number of votes until they have elected the Chair.

If a Chair is not elected at the first meeting, the Board shall appoint an acting Chair who shall conduct the Board's meetings until a Chair is elected.

The term of the Chair commences on the date of the election as Chair and terminates on the date of the first meeting in December next ensuing or, if in the last year of a term of office as a member of the Board, at the end of the term of office.

If the office of Chair becomes vacant, the Board shall forthwith elect a new Chair on the basis herein described.

The Chair shall vote on all questions submitted and shall have the same rights and be subject to the same restriction on participating in debate as other members of the Board."

4. ELECTION OF VICE CHAIR
   
   VICE CHAIR
   "There shall be a Vice Chair elected in the same manner and for the same term as the Chair. The Chair shall preside during the election of the Vice Chair.

   When the Chair is unable to carry out all or any of the duties of the presiding officer, the Vice Chair of the Board or in the absence of the Vice Chair, such other appointed Board members, shall act for the Chair until such time as the Board makes other arrangements.

   If the office of Vice Chair becomes vacant, the Board shall forthwith elect a new Vice Chair on the basis herein described."
   
   
5. Year 2008 Board Meeting Dates
   The Board to approve the Year 2008 Board Meeting Dates .

STAFF REPORTS

6. A. Active Communities
   This report was deferred from the meeting of the Board held on Monday, November 26, 2007.
   Appendix A - Active Communities Progress Report
   
   B. VACNet Advisory Committee
   Staff report dated November 28, 2007 recommending that the Board receive the Vancouver Active Communities Network report for information and that staff work closely with VACNet partners to ensure the widest possible implementation of the goal to increase activity levels of citizens "20% More By 2010".
   Appendix A - VACNet Report
   Companion to VACNet Report
   Committe member list

7. 2008 Fees and Charges
   Staff report dated November 17, 2007 recommending that the Board receive for information the 2008 Fees and Charges and approve the adjustments as detailed in Appendix A .

8. Consulting Services for VanDusen Botanical Garden Facilities Renewal Project
   Staff report dated November 29, 2007 recommending that the Board approve recommendations A to D.

9. Stanley Park Restoration - Prospect Point Road Realignment
   Staff report dated November 30, 2007 recommending that the Board approve the attached recommended plan for the Prospect Point road and landscape modifications .

10. 2008 Special Events
    Staff report dated November 28, 2007 recommending that the Board approve recommendations A and B .

11. Janitorial Service Contract
    Staff report dated November 20, 2007 recommending that the Board join with the City in awarding a contract for Janitorial Services to Executive Building Maintenance for a period of three years beginning December 17, 2007.

12. Dog Strategy Task Force - Summary Report
    Staff report dated November 30, 2007 recommending that the Board receive the summary report of the Dog Strategy Task Force for information.

13. Trout Lake Construction - Delegated Authority
    Staff report dated November 29, 2007 recommending that the General Manager be authorized to award and execute an extension of the contract with Bird Construction for the completion of construction at the Trout Lake Ice Arena as described in the report.

MOTION

The following motion was deferred from the meeting of the Board held on Monday, October 29, 2007.

WHEREAS the Board may appoint a committee of members by resolution and specify the business to be dealt with by the committee according to the Board of Parks and Recreation Procedure By-Law 14.1;

WHEREAS a Board member who is not a member of the committee may attend a meeting and enter into debate but shall not have a vote according to Board of Parks and Recreation Procedure By-Law 14.8;

WHEREAS the Board wishes to be inclusive in its voting rights with respect to committee business;

WHEREAS the Board regularly requires detailed consideration of issues brought to the Board, which would benefit from further discussion and input from staff and members of the public by a committee; and

THEREFORE BE IT RESOLVED THAT the Vancouver Park Board reorganize the committee governance structure to enable inclusive participation and voting and establishes one Committee with membership as follows:

Marty Zlotnik (Chair)
Loretta Woodcock
Ian Robertson
Korina Houghton
Spencer Herbert
Heather Holden
Allan De Genova

As per Procedure By-Law 14.1 - 14.11

THEREFORE BE IT FURTHER RESOLVED THAT this Committee hold regular Monday evening meetings with the first Committee meeting to be held at 7:00 pm on Monday, January 21, 2008.

16. Committee Meeting Schedule
    The Board to approve the Year 2008 Committee Meeting Dates .

IN-CAMERA MEETING

THAT the Board later this evening go into a meeting which is closed to the public, pursuant to Section 165.2 of the Vancouver Charter, to discuss matters related to paragraph:

(e) the acquisition, disposition or expropriation of land or improvements, if the Board considers that disclosure could reasonably be expected to harm the interests of the city.

ENQUIRIES, OTHER MATTERS AND NEW BUSINESS

NEXT MEETING: Monday, January 14, 2008 at 7:00 pm.

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