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Facility Rentals

 

Community Centre General Rental Information

Any member of the community can rent a room based on its availability and as long as they are not charging individuals an admission fee. Religious, political, or commercial requests for rental space should be forwarded to the Community Recreation Supervisor. Our MLA's or elected Officals will continue to have permission to hold Information Nights and All Candidate's meetings with all Political Parties invited to attend. If any event is deemed to be in conflict with the goals and objectives of the Association, the Association reserves right to cancel any rental without notice. Renfrew Park Community Centre is a shared and publicly funded community asset and the use of the centre must reflect this fact. Users of the centre must comply with all applicable City by-laws and Federal and Provincial legislation, including the British Columbia Human Rights Code which prohibits discriminatory conduct including conduct that would expose persons or groups to hatred or contempt.

When inquiring about room rentals please have the date, time, amount of people attending and type of event available.
Solicitation of goods, services, political beliefs or religious beliefs is prohibited without written permission from the Renfrew Park Community Association.

 

Facility Rental Enquiries

For Short-Term rentals, please call (604) 257- 8388 , ext 3
For Long-Term rentals, please call (604) 257-8387
For Children's Birthday Party and Family Party rentals, please see information here

Room Rental Costs - Hourly Rates

Room
Sq. Ft.
Max Capacity

Regular Operating

Hours (HST incl)

Non Operating

Hours (HST incl)
Gymnasium Social Function
6,000
350
 $59 Block Rental
Gymnasium Sporting Function
6,000
350
 $35 $57.50
Room 112 Red-Winged Blackbird
782
65
 $28 $50.50
*Room 110 Kingfisher
2,640
165
 $32 $54.50
*Room 108 Stellar Jay
--
30
 $20 $42.50
Room 011 Song Sparrow
--
40
 $24 $46.50
Room 010 Rufous Hummingbird
--
40
 $24 $46.50
Room 001 Nighthawk Meetings Only
--
30
 $20 $52.50

*Kitchen- (if available) $25/flat fee when included with a room rental.
Minimal 2 hours rental during non-operational hours.

 Maximum capacity based on fire regulation on total area. This does not include table space. It is highly recommended that you come and see the room in person, in advance, to ensure it meets your needs.

 

Fire Regulations

The City of Vancouver's Fire and Safety Regulations set limits of the capacity allowed in the rooms. It is the responsibility of the renter to ensure that the limit is not exceeded (see table).
Violation of the set limit will result in cancellation of the event and forfeiture of the deposit. Maximum capacity based on fire regulation on total area. It does not include table space. Access to all doors must be kept clear.

 

Payment

Payment must be made in full at the time of booking. Depending on the nature of the rental a damage deposit may be charged.

 

Facility

No rental group is allowed to remove electrical panel covers to gain access to circuit breakers for the connection of sound and/or lighting equipment. Nothing may be stapled, nailed or pinned to the tables, chairs, walls, floors or ceilings, masking tape can be used with exception of scotch tape on areas that are glass. NO POWDER, WAX or ANY OTHER ITEM is to be put on the floor.

When rented, the kitchen is primarily for use as a “serving” area. The Centre does not have a commercial kitchen facility, therefore food can not be prepared in the Centre, but can be brought in (catering etc.). Extra costs if clean-up work is required after the rental.

 

Parking

Free Parking underneath Renfrew Library (Nootka St. & 21st Ave.) or parking lot off of Renfrew Street (Renfrew St. & 20th Ave.)

Setup and Cleanup

Groups are responsible for set-up and putting away all furniture and equipment used in the proper place during their rental time. The rental space must be left clean and tidy (floors swept, all garbage in the garbage can and if necessary garbage bags). The kitchen must be cleaned including washing the counters, wiping the fridge, cleaning the sinks, sweeping the floor and damp mopping if necessary. Failure to follow these procedures will result in forfeiting damage deposit. Use of tables and chairs are included in the rental price.

 

Equipment

Based on numbers needed by the renter and availability, the community centre can provide tables and chairs.

 

Smoke FREE Area

The Vancouver Park Board's smoke-free bylaw prohibits smoking in all parks, sports fields, playgrounds, beaches pathways, trails, seawall and public golf courses. It also includes parking lots, green space, access streets and sidewalks that are contained within the boundaries of a park space.

Smoking inside premises and outside buildings not located in a park are enforced through the Provincial Tobacco Control Act and regulations and the City of Vancouver Health Bylaw No. 9535.

 

Liquor

Those serving alcohol must present a liquor permit prior to the rental date. You can contact the Hospitality Industry Education Committee at (604) 298-8889. A valid Provincial liquor Permit must be presented to the rental supervisor prior to the function or the event will be cancelled and the deposit forfeited.

 

Advertisement

The rental group may not use the name: "Renfrew Park Community Centre" or its phone number on any promotional material without specific written permission from RPCC. For directions to the event, promotional material may refer to the Centre as: "a rented community centre at 2929 East 22nd Avenue".

 

  Damages

The rental group will be responsible for any accidental, willful and/or malicious damage caused to the premises resulting from events immediately prior to, during or after the rental. Rental groups are responsible for their liability insurance and the Community Centre is not liable for any personal belongings, equipment etc. of the rental group which are lost or damaged.

Damage deposit refunds will be issued in person by cheque 10 days after the event. If the damage deposit is paid by Visa or MasterCard and the rental is more than the damage deposit, the credit slip will be null and void. If the rental amount is less than the damage deposit the balance will be credited back 10 days after the event.

 

Cancellations/Refunds/Transfers

A $5 administration fee will apply to all cancellations or rescheduling of your rental date or time. No refunds will be issued if less than one weeks notice is given. In the event of unforeseen circumstances, the Renfrew Park Community Association has the right to cancel your rental without notice. Refunds/Credits will be given for the cancelled day/s. If any event is deemed to be in conflict with the goals and objectives of the Renfrew Park Community Association/Vancouver Park Board, the Association or representatives reserves the right to cancel any rental without notice

 

 

Specific Information on Private Events (after hours)

 

(Earlier Rental must be first approved by Community Recreation Supervisor)

Gymnasium

$625

Gymnasium & 110

$925

Gymnasium, 112 & 108

$975

Gymnasium, 112, 110, 108

$1025

In Addition

 

Damage Deposit

$500

SOCAN FEES

 

Background Music

$69.09

Background Music & Dancing

$139.19

 

Room 110

$450

Room 110 & 108

$525

Room 110 & 112

$575

Room 110, 112 & 108

$625

In Addition

 

Damage Deposit

$500

SOCAN FEES

 

Background Music

$33.11

Background Music & Dancing

$66.27

 

Maximum capacity based on fire regulation on total area. This does not include table space. It is highly recommended that you come and see the room in person,
in advance to ensure it meets your needs.

 

Payment

Minimum deposit of $500 (damage deposit) must be paid and a written contract completed before the date is considered a confirmed booking. Also the Full Rental Fee must be given by postdated cheque, Visa or Mastercard at this time. This will be processed one month prior to the event.

 

Supervision

A rental supervisor will be on duty from 5:00pm - 2:00am.
All clean up related tasks have to be completed no later than 2:00am and the building has to be vacated by that time or the deposit will not be refunded.

 

Music

If an amusement or music fee is applicable, the rental group is responsible for the payment required. (SOCAN - Society of Composers and Music Publishers of Canada) This amount is included in your amount due. ALL music must cease at 1:00 am. Failure to do so will forfeit the security deposit.

 

Cancellations

  If the centre is notified three months or more prior to the event, a $50 administration fee will be charged. If less than three months but more than 30 days notice is given, half the damage deposit will be forfeited. No refunds will be issued with 30 or less days cancellation notice given. If any event is deemed to be in conflict with the goals and objectives of the Renfrew Park Community Association/Vancouver Park Board, the Association or representatives reserves the right to cancel any rental without notice.

 

Damages

The rental group will be responsible for any accidents, willful and/or malicious damage caused to the premises resulting from events immediately prior to, during or after the rental. Damage deposit refunds will be issued in person 10 days after the event. If the damage deposit is paid by Visa or MasterCard and the rental is more than the damage deposit, the credit slip will be null and void. If the rental amount is less than the damage deposit the balance will be credited back 10 days after the event.

 

Checklist

Please sign off the checklist provided by the a staff member at the end of your rental.

 

Falaise Community Hall Rental Information

 

Located at 3434 Falaise Avenue, Vancouver

Falaise Community Hall is available week nights for meetings and community groups and Saturdays for parties or special occasions.


View Larger Map

 

Meetings/Community Groups

  • Maximum Capacity: 20
  • Monthly or Annual Contracts Available
  • 30"x96" Tables and Stacking Chairs
Parties/Special Occasions
  • Maximum Capacity: 75
  • One day flat rate (start time open - end time 1am)
  • Damage Deposit required
  • 1250 square feet (25' x 50')
  • 10 (30"x96") Tables
  • 75 stacking chairs
  • Minimum of 2 weeks notice prior to an event
  • Those serving alcohol must present a liquor permit prior to the rental

Kitchen Available for use as a serving area
All rental groups are responsible for their own set-up, take down, and cleanup. Solicitation of goods, services, political beliefs or religious beliefs is prohibited without written permission from the Renfrew Park Community Association. Users of the centre must comply with all applicable City by-laws and Federal & Provincial legislation.

 

Parking

Free Street Parking in the surrounding area.

 

Advertisement

The rental group may not use the name: “Falaise Hall” or its phone number on any promotional material without specific written permission from RPCC. For directions to the event, promotional material may refer to the Hall as “a rented facility located at 3434 Falaise Avenue ”.

 

Cancellations/Refunds/Transfers

If the centre is notified three months or more prior to the event, a $50 administration fee will be charged. If less than three months but more than 30 days notice is given, half the damage deposit will be forfeited. No refunds will be issued with 30 or less days cancellation notice given. If any event is deemed to be in conflict with the goals and objectives of the Renfrew Park Community Association/Vancouver Park Board, the Association or representatives reserves the right to cancel any rental without notice.

Checklist

Please sign off the checklist provided by the a staff member at the end of your rental.

 

Slocan Community Hall Rental Information

Located at 2750 East 29th Avenue , Vancouver

Slocan Community Hall is available week nights for meetings and community groups and Saturdays for parties or special occasions.


View Larger Map

 

Meetings/Community Groups

  • Maximum Capacity: 50
  • Monthly or Annual Contracts Available
  • 30"x96" Tables and Stacking Chairs
  • Minimum 2 hours rental
  • Damage deposit $50

Weekdays (up to 50 people) $20/hr

Weekends (up to 50 people) $35/hr

Payment– Must be made in full at the time of booking. A damage deposit will be charged for all rentals.

 

Parking- Parking is at the patrons' discretion along the south side of 29th Avenue . Renfrew Park Community Association is not responsible for any damage or bylaw infractions by patrons. If possible, public transit should be considered as it is close to the 29th Avenue Skytrain and bus loop.

 

Advertisment- The renter/rental group may not use the name "Slocan Community Hall" or its phone number on any promotional material without specific written permission from Renfrew Park Community Association. For directions to the event, promotional material may refer to the centre as: “a rented community hall at 2750 East 29 th Avenue ”.

 

Cancellations/Refunds/Transfers- A $5 administration fee will apply to all cancellations or rescheduling of your rental date or time. No refunds will be issued if less than one weeks notice is given. In the event of unforeseen circumstances, the Renfrew Park Community Association has the right to cancel your rental without notice. Refunds/Credits will be given for the cancelled day/s. If any event is deemed to be in conflict with the goals and objectives of the Renfrew Park Community Association/Vancouver Park Board, the Association or representatives reserves the right to cancel any rental without notice.

 

Checklist

Please sign off the checklist provided by the a staff member at the end of your rental.

 

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