Children, Youth and Families Advisory Committee

The mandate of the Children, Youth and Families Advisory Committee (CYFAC) is to advise Council and staff on matters that relate to children, youth and families.

If requested by the Court, the CYFAC is also mandated as a family court committee under the British Columbia Provincial Court Act and as a youth justice committee under the Youth Justice Act.

Terms of reference

Terms of reference approved by Council April 10, 2013: CYFAC Terms of Reference

Policy advice

The committee:

  • Provides input to City Council and staff about issues of concern
  • Considers any matters which may be referred to the committee by Council or staff and take under consideration matters proposed by the Vancouver Board of Education
  • May take positions on policy initiatives from other levels of government within the mandate of the committee
  • Act as a family court committee under the BC Provincial Court Act, Section 5 and/or a youth justice committee under the Youth Criminal Justice Act, Section 18.

Collaboration

The committee:

  • Works co-operatively with other agencies whose activities affect constituent communities, including initiating and developing relevant projects
  • Acts as a resource for staff doing public involvement processes and civic events

Awareness and outreach

The committee:

  • Exchanges information with the constituent communities and the general public about relevant programs and issues of interest
  • Engages in outreach to disseminate information and encourage participation from constituent communities

Planning and reporting

The committee:

  • Produces an annual work plan with specific objectives by no later than April of each year, in consultation with Council and staff liaisons, for distribution to Council and civic departments for
    information
  • Submits an annual report to Council describing its accomplishments for the year, including reference to each objective set out in the work plan and any arising issues to which the committee has responded

Time commitment

Regular meetings will last up to 2.5 hours. A minimum of 1 to 2 additional hours a month is spent on email and other correspondence, other meetings, networking, and promotion. Additional preparation time to review documents and participate in preparatory working sessions for all meetings is required.

Attendance requirement

Voting members must attend the orientation provided by staff for new members at the beginning of their term. Voting members may miss no more than one of the four regular meetings per year, and no more than four consecutive meetings (i.e., regular meetings and working sessions to which they have been assigned), without obtaining leave of absence from the committee. Membership will be terminated if any of these attendance requirements are breached.

Membership

Voting members

The CYFAC consists of 21 voting members (11 is quorum) representing the following three age groups, in equal thirds:

  • 14 or younger at the beginning of their term
  • Between 15 and 21 at the beginning of their term
  • 22 or older at the beginning of their term

Skills and experience of interest to the Committee include:

  • Members with experience in education, health, probation or welfare in accordance with the requirements of a family court committee stipulated in the British Columbia Provincial Court Act.
  • Broad and adequate representation from Vancouver’s diverse communities, including but not necessarily and not limited to representation from:
    • Diverse Aboriginal communities, age groups, abilities, ethno-cultural communities, genders, health statuses, lengths of residency, sexual orientations, socioeconomic circumstances;
    • Particular sectors, expertise and/or experiences on specific issues related to children, youth and families.

Committee members are selected through the City of Vancouver's Civic Committee public selection process.

The Committee Chair is selected by the members at the first meeting for the Council term of the Committee.

Committee members appointed in 2015 will serve until February 28, 2017.

Members must reapply to be reappointed.

Non-voting members

The committee will have a non-voting City Councilor appointed as Liaison and a resource person. The Park Board and Board of Education will also be invited to appoint a non-voting commissioner liaison and trustee liaison respectively to serve as resource persons.

Non-voting staff liaisons from the City, Park Board, Public Library, and Police Department will serve as resource persons.

The Vancouver Board of Education, Vancouver Coastal Health, and the BC Ministry of Children and Family Development will also be invited to appoint non-voting staff liaisons. Additional non-voting staff liaisons from other agencies may also be appointed.

Additional non-voting members may be appointed without remuneration to working groups by voting members of that working group.

Please note that successful applicants 18 years of age or older must submit a valid criminal record check to the City before assuming membership.

Members

Term ends November 4, 2018:

  • Cheryl Andre
  • Clark Childerhose
  • Jane Childerhose
  • Nico Cullen-McKnight
  • Janice Douglas
  • Emma Fineblit
  • Nova Ember-Fey Funk
  • Lena Hozaima
  • Aaron Leung
  • Vincent Li
  • Christy Lo
  • Mab Oloman
  • Anthony Santelices
  • Eric Wong
  • Frank Yan
  • Anna Zhang
  • Joy Zhou 
  • Grace Zhu

Liaisons

  • City Council Liaison: Councillor Elizabeth Ball
  • City Council Liaison: Councilor Andrea Reimer
  • Park Board Liaison: Commissioner Catherine Evans
  • School Board Liaison: N/A
  • Special Representative: Patti Bacchus
  • City Staff: Gillian Guilmant-Smith, Head, Children's Library, Vancouver Public Library
  • Park Board Staff: Erica Mark, Recreation Services Coordinator, Youth Development

In addition to the regular meetings listed here, the Committee also meets several times per year for informal working sessions. These are private meetings. Please contact the Meeting Coordinator for more information.

2017 meetings, agendas, and minutes

Meeting date Agenda Minutes
January 19, 2017 Agenda Minutes
March 23, 2017 Agenda Minutes
May 11, 2017 Agenda Minutes
July 20, 2017 Agenda  
September 14, 2017    
November 9, 2017    

2016 meetings, agendas, and minutes

The meetings listed below are open to the public.

Meeting date Agenda Minutes
February 18, 2016 Agenda Minutes
April 14, 2016 Agenda Minutes
May 12, 2016 (Special) Agenda Minutes
June 2, 2016 Agenda Minutes
July 7, 2016 Agenda Minutes
September 8, 2016 - cancelled Agenda Minutes
November 10, 2016 Agenda Minutes

2015 meetings, agendas, and minutes

The meetings listed below are open to the public.

Meeting date Agenda Minutes
April 23, 2015 Agenda Minutes
June 18, 2015 Agenda Minutes
September 24, 2015 Agenda Minutes
November 26, 2015 Agenda Minutes

2014 meetings, agendas, and minutes

Meeting date Agenda Minutes
February 27, 2014 Agenda Minutes
May 22, 2014 Agenda Minutes
September 11, 2014 Agenda Minutes
November 27, 2014 Agenda Minutes

2013 meetings, agendas, and minutes

Meeting date Agenda Minutes
October 30, 2013 Agenda Minutes

2017-2018 Work Plan

The 2017-2018 Work Plan summarizes the high priority objectives for the committee term and establishes an action plan to achieve those objectives.

2016 in Review

An overview of the committee's 2016 accomplishments and future goals as presented at the Council of Council's on November 9, 2016.

2012-2014 Term in Review

An overview of the committee's closing term accomplishments and recommendations for continuation of the work was presented at the Council of Council's December 2014.

Contact the Children, Youth and Families Advisory Committee

cyfac@vancouver.ca

Staff contacts
Gillian Guilmant-Smith

Head, Children's Library, Vancouver Public Library

Phone: 604-331-3695

gillian.guilmant-smith@vpl.ca

 

Yvonne Hii

Planner, Social Policy and Projects

Phone: 604-873-7277

yvonne.hii@vancouver.ca

Erica Mark

Recreation Services Coordinator - Community Youth Development, Vancouver Park Board

Phone: 604-257-8407

erica.mark@vancouver.ca

Robyn Newton

Social Planner, Social Policy and Projects

Phone: 604-871-6866

robyn.newton@vancouver.ca

 

Meeting Coordinator

Leslie Tuerlings

604-873-7015

leslie.tuerlings@vancouver.ca

 

Resources for potential and appointed members

The Procedure Bylaw regulates the procedures of Council and its committees and other bodies.

Procedure Bylaw  (156 kb)

The Code of Conduct Policy sets minimum expectations for the behaviour of Council officials, staff, and advisory body members in carrying out their functions.

Code of Conduct Policy  (145 kb)

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