Do you need an event licence?
Events with up to 30 people
You do not need a licence, but you are responsible for the safety of your guests. We recommend that you:
If you will serve food and liquor, you need separate permits, no matter how many guests are attending your event (see "Serving food or alcohol?" below).
Events with 31 to 250 people
If you meet the requirements listed in the "Requirements and fees" tab, you can apply for an arts event licence.
How to apply
Get details on the licence application process and timeline.
1. Plan your event
Use the information guide to help plan a successful event. The guide includes:
- Liquor service details
- How to minimize the impact of your event on neighbours
- Life safety information
- How to green your event
- Contact information for relevant agencies, government branches, and organizations
- Glossary of key terms
View or download the information guide (672 KB)
2. Create an event site management plan
Use the event site management kit below to help you ensure the event space is safe and secure, and considerate of your neighbours. The package includes:
- Safety and security plan template
- Emergency evacuation procedures template
- Base life safety checklist
- Event contact sheet
- Sample neighbourhood notification letter
Download the event site management kit (190 KB)
3. Fill out the application form
Download and print the application form (152 KB)
If you are a representative applying for the licence, please include a letter of authorization from the organization.
Drop off, fax, or scan and email your application and event site management plan (see step 2) to the Arts Event Coordinator.
Your completed application form will be reviewed by Fire and Rescue Services, Licenses and Inspections, and the Vancouver Police for life safety, security, and neighbourliness.
We may contact you for additional information or to arrange a site visit.
We will contact you when the licence is approved. You can pay by cash, debit card, credit card, or cheque.
Application processing time
Two weeks minimum. For complex applications, allow more time.
Serving food or alcohol? Get separate permits