Children, Youth and Families Advisory Committee

The mandate of the Children, Youth and Families Advisory Committee (CYFAC) is to advise Council and staff on matters that relate to children, youth and families.

Meeting Updates

Meeting Format:

Civic Agency meetings may be in-person, electronic (as authorized by Section 14.14 of the Procedure By-law), or a hybrid of the two. Meeting agendas and minutes are posted online under the ‘Meetings’ tab below.

Virtual Meeting Platform:

Virtual meetings use Cisco WebEx Webinars (formerly Webex Events). No software download is required.

Attending Meetings:

  • To view a meeting online or listen by phone, follow instructions provided below.
  • Join link is made available at least 24 hours before the meeting.
  • For in-person attendance at City Hall, seek directions to the meeting room from Security staff. If arriving after 5:00 pm, enter via the 12th Avenue entrance by using the intercom (this entrance is equipped with a wheelchair ramp).

Note:

Unlike meetings of City Council, there is usually no public speaking option during Civic Agency meetings. Virtual attendees will be muted and unseen by meeting participants. If you wish to get in touch with a Civic Agency, please see the contact information at the bottom of this page.

Next Meeting Details:

  • Date: Thursday, July 18, 2024
  • Time: 5:30 pm
  • Location: Joe Wai Room, Main Floor, City Hall; Virtual (Webex Webinars)
  • Meeting Password: CYFAC (Dial 29322 from telephone keypad)

Joining via Webinar:

  • Join the Meeting (link will be available at least 24 hours prior to the scheduled meeting)
  • Enter the meeting password when prompted: CYFAC

Joining by Phone (Audio Only):

  • Dial 1-604-646-8916 (Local) or 1-855-699-3239 (Canada/US Toll-Free)
  • Enter the access code followed by pound: TBA
  • Enter numeric meeting password followed by pound: 29322

Consent - Freedom of Information and Protection of Privacy:

To view or participate in meetings virtually, you consent to the collection, use, and disclosure of your personal information outside Canada as described below. The City of Vancouver collects your personal information in accordance with section 26(c) of the Freedom of Information and Protection of Privacy Act for purposes of organizing and administering civic agency meetings. For virtual Civic Agency meetings, your contact information will be shared with the City’s web conferencing provider, Cisco WebEx. Information submitted to WebEx will be stored on servers in the United States and may be accessed in the United States or internationally for technical support purposes. If you have questions about the collection of this information, please contact the Director of Access to Information and Privacy by emailing privacy@vancouver.ca or mailing a letter to 453 West 12th Avenue, Vancouver, BC, V5Y 1V4.

Mandate and scope

  • Advises Council and staff on the development, implementation, and assessment of City policies and services related to children, youth, and families
  • Advises Council and staff on enhancing access and inclusion for children, youth, and families
  • Identifies opportunities to empower children and youth to have a voice in civic decision making
  • Works collaboratively with counterparts from other civic agencies to identify opportunities for joint action on issues of mutual interest
  • Works co-operatively with external agencies and groups whose activities affect constituent communities
  • Engages in outreach to disseminate information and encourage participation from constituent communities

Meeting and administrative procedures

  • The Children, Youth, and Families Advisory Committee holds six regular meetings per year, in addition to working sessions generally scheduled during intervening months throughout the year.
  • Type A Advisory Committees may, at their discretion, establish sub-committees focused on relevant topics of interest, non-members may participate in sub-committees and attend regular meetings if invited.
  • A member who is absent from more than two consecutive regular meetings without a leave of absence is deemed to have resigned.

Remuneration

  • Type A Advisory Committee members and alternate members are eligible to receive reimbursement for certain meeting-related expenses.
  • Non-member subcommittee participants are not eligible to receive reimbursement.
  • A light meal will be provided to Type A Advisory Committee members attending in-person regular meetings held over lunch or dinner hours.

Eligibility

Persons appointed to a Type A Advisory Committee shall meet the following essential criteria:

  • Not be employed by the City of Vancouver
  • Live or work in Vancouver, or have a significant body of experience with issues related to the mandate of the advisory body in Vancouver
  • Have connections to relevant communities, groups, and/or organizations in Vancouver
  • Be able to demonstrate relevant experience or knowledge, abilities, and skills related to the mandate of the advisory body
  • Be able to work in a team environment with intercultural sensitivity

Term limit

Beginning in 2019, no member of the public shall serve for more than eight consecutive years on the same Type A Advisory Committee. A former member is eligible for reappointment after one year of non-membership.

Terms of Reference

Membership

Ages 10 - 15

  • Winston Chow
  • Alicia Li
  • Julia Molnar
  • Arezoo Paterson
  • Marcus Tse
  • Kaszja Wallberg
  • Freddie Zhang

Ages 16 - 21

  • Seerit Boparai
  • Kaylee Chou
  • Amy He
  • Melanie Li
  • Ryan Li
  • Miles Molhoj
  • Jack Molnar

Ages 22 and up

  • Madisen Butterfield
  • Joseph Dunn
  • Wah Gee
  • Katie Manning
  • Esther Moreno
  • Eavan Morrison
  • Andre Yeh

Liaisons

Council Liaison:

  • Councillor Lisa Dominato

Staff Liaison:

  • Lanny Libby, Social Planner, Arts, Culture and Community Services

Vancouver School Board Liaison:

  • Trustee Suzie Mah
  • Trustee Preeti Faridkot (Alternate)

Vancouver Public Library:

  • Gina Gaudet, Head, Children's Library, Central Branch

Vancouver Police Department Liaison:

  • Detective Ben Stevens, The Treehouse Vancouver Child & Advocacy Centre

Vancouver Park Board:

  • Commissioner Laura Christensen

Terms and Membership Composition

Persons appointed to a Type A Advisory Committee shall meet the following essential criteria:

  • Not be employed by the City of Vancouver;
  • Live or work in Vancouver, or have a significant body of experience with issues related to the mandate of the advisory body in Vancouver; and
  • Have connections to relevant communities, groups, and/or organizations in Vancouver;
  • Be able to demonstrate relevant experience or knowledge, abilities and skills related to the mandate of the advisory body.
  • Be able to work in a team environment with intercultural sensitivity.

Composition:

  • 21 members of the public (quorum is a majority of appointed members) representing the following three age groups in equal thirds:
    • Between 10 and 15 at the time of appointment;
    • Between 16 and 21 at the time of appointment; and
    • 22 and older;
  • Up to 2 non-voting Council liaison (appointed by Mayor)
  • Up to 2 non-voting staff liaisons (appointed by City Manager)
  • 1 non-voting Vancouver Board of Parks and Recreation Commissioner liaison and/or staff liaison (optional)
  • 1 non-voting Vancouver School Board Trustee liaison (optional)
  • 1 non-voting Vancouver Public Library staff liaison (optional)
  • 1 non-voting Vancouver Police Department staff liaison (optional)

Length of term:

  • Term ends immediately before the first Monday after November 1 in the year of a general local election. However, no regular meeting shall be held between the last day of the nomination period and general voting day.
  • Members are appointed until December 31, 2024, at which point appointments are automatically renewable to the end of the term, and recruitment shall be conducted to fill any vacancies arising.
  • Beginning in 2019, no member of the public shall serve in more than eight consecutive years on the same Type A Advisory Committee. A former member is eligible for reappointment after one year of non-membership.

In addition to the regular meetings listed here, the Committee also meets several times per year for informal working sessions. These are private meetings. Please contact the Meeting Coordinator for more information.

2024 meetings, agendas, and minutes

Meeting date Agenda Minutes
January 11, 2024 Agenda Minutes
March 21, 2024 Agenda Minutes
May 23, 2024 Agenda Minutes
July 18, 2024    
September 19, 2024    
November 21, 2024    

2023 meetings, agendas, and minutes

Meeting date Agenda Minutes
July 6, 2023 Agenda Minutes
September 7, 2023 Agenda Minutes
October 16, 2023 - Special Meeting - Cancelled Agenda  
November 9, 2023 Agenda Minutes

2022 meetings, agendas, and minutes

Meeting date Agenda Minutes
January 27, 2022 Agenda Minutes
March 31, 2022 Agenda Minutes
May 19, 2022 Agenda Minutes
July 21, 2022 Agenda Minutes
September 22, 2022 Agenda Minutes

2021 meetings, agendas, and minutes

Meeting date Agenda Minutes
February 25, 2021 Agenda Minutes
April 22, 2021 Agenda Minutes
May 27, 2021 Cancelled  
July 29, 2021 Agenda Minutes
October 28, 2021 Agenda Minutes
December 16, 2021 Agenda Minutes

2020 meetings, agendas, and minutes

Meeting date Agenda Minutes
January 30, 2020  Agenda Minutes
March 26, 2020 Cancelled  
May 21, 2020 Cancelled  
June 25, 2020 Agenda Minutes
September 24, 2020 Agenda Minutes
November 19, 2020 Agenda Minutes

2019 meetings, agendas, and minutes

Meeting date Agenda Minutes
June 27, 2019 Agenda Minutes
September 26, 2019 Agenda Minutes
November 28, 2019 Agenda Minutes

2018 meetings, agendas, and minutes

Meeting date Agenda Minutes
January 11, 2018 Agenda Minutes
April 26, 2018 Agenda Minutes
May 31, 2018 Agenda Minutes
July 26, 2018 Agenda Minutes
October 25, 2018 Agenda Minutes

2017 meetings, agendas, and minutes

Meeting date Agenda Minutes
January 19, 2017 Agenda Minutes
March 23, 2017 Agenda Minutes
May 11, 2017 Agenda Minutes
July 20, 2017 Agenda Minutes
September 14, 2017 Agenda Minutes
November 9, 2017 Agenda Minutes

2016 meetings, agendas, and minutes

The meetings listed below are open to the public.

Meeting date Agenda Minutes
February 18, 2016 Agenda Minutes
April 14, 2016 Agenda Minutes
May 12, 2016 (Special) Agenda Minutes
June 2, 2016 Agenda Minutes
July 7, 2016 Agenda Minutes
September 8, 2016 - cancelled Agenda Minutes
November 10, 2016 Agenda Minutes

2015 meetings, agendas, and minutes

The meetings listed below are open to the public.

Meeting date Agenda Minutes
April 23, 2015 Agenda Minutes
June 18, 2015 Agenda Minutes
September 24, 2015 Agenda Minutes
November 26, 2015 Agenda Minutes

2014 meetings, agendas, and minutes

Meeting date Agenda Minutes
February 27, 2014 Agenda Minutes
May 22, 2014 Agenda Minutes
September 11, 2014 Agenda Minutes
November 27, 2014 Agenda Minutes

2013 meetings, agendas, and minutes

Meeting date Agenda Minutes
October 30, 2013 Agenda Minutes

2023-2026 Work Plan

2019-2020 in Review

An overview of the committee's accomplishments in 2019-2020, along with future goals. Due to the COVID-19 pandemic, no Council of Councils event was held.

2017 in Review

An overview of the committee's 2017 accomplishments and future goals as presented at the Council of Council's on October 12, 2017.

2017-2018 Work Plan

The 2017-2018 Work Plan summarizes the high priority objectives for the committee term and establishes an action plan to achieve those objectives.

2016 in Review

An overview of the committee's 2016 accomplishments and future goals as presented at the Council of Council's on November 9, 2016.

2012-2014 Term in Review

An overview of the committee's closing term accomplishments and recommendations for continuation of the work was presented at the Council of Council's December 2014.

Resources for Civic Agency members

Contact the Children, Youth and Families Advisory Committee

Staff Contact

Lanny Libby, Social Planner, Arts, Culture and Community Services

604.873.7005

Lanny.Libby@Vancouver.ca

*Contact the Staff Liaison for subject matter expertise and information on City programs, services, and initiatives.

Clerk

Rowena Choi, Meeting Coordinator

604-873-7191

rowena.choi@vancouver.ca

*Contact the Clerk for information on meetings, schedules, agendas, minutes, correspondence, and procedure.

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