Children, Youth and Families Advisory Committee

Terms of reference

Policy advice

The committee:

• Provides input to City Council and staff about issues of concern;
• Considers any matters which may be referred to the committee by Council or staff and take under consideration matters proposed by the Vancouver Board of Education;
• Reviews and advises Council and staff on the development, implementation and assessment of City policies and services related to children, youth and families;
• Identifies barriers to participation and engagement for children, youth and families;
• Advocates for the best interests of children, youth and families;
• Initiates and works on projects that enhance access, inclusion and engagement of children, youth and families;
• Identifies opportunities and empower children and youth to have a voice in civic decision making;
• Provides recommendations to staff and Council on issues affecting children, youth and families;
• May take positions on policy initiatives from other levels of government within the mandate of the committee; and
• Acts as a family court committee under the BC Provincial Court Act, Section 5 and/or a youth justice committee under the Youth Criminal Justice Act, Section 18.
  • Read the BC Provincial Court Act, Section 5
  • Read the Youth Criminal Justice Act, Section 18

Collaboration

The committee:

• Works co-operatively with other agencies whose activities affect constituent communities, including initiating and developing relevant projects
• Acts as a resource for staff doing public involvement processes and civic events

Awareness and outreach

The committee:

• Exchanges information with the constituent communities and the general public about relevant programs and issues of interest
• Engages in outreach to disseminate information and encourage participation from constituent communities

Planning and reporting

The committee:

• Produces an annual work plan with specific objectives by no later than April of each year, in consultation with Council and staff liaisons, for distribution to Council and civic departments for information;
• Presents accomplishments and progress to date at the annual Council of Councils event; and
• Submits an annual report to Council describing its accomplishments for the year, including reference to each objective set out in the work plan and any arising issues to which the committee has responded.

Time commitment

Regular meetings will last up to 2.5 hours. A minimum of 1 to 2 additional hours a month is spent on email and other correspondence, other meetings, networking, and promotion. Additional preparation time to review documents and participate in preparatory working sessions for all meetings is required.

Attendance requirement

A member who is absent from more than two consecutive formal meetings without a leave of absence is deemed to have resigned.

Membership

The Children, Youth, and Families Advisory Committee is temporarily inactive, pending Council approval of terms of reference in early 2023.

Liaisons

• Council Liaison:
• Park Board Liaison:
• School Board Liaison:
• Staff Liaison:

Terms and Membership Composition

Persons appointed to an advisory body shall meet the following essential criteria:

Not be employed by the City of Vancouver;
Live or work in Vancouver, or have a significant body of experience with issues in Vancouver; and
Be able to demonstrate relevant experience or knowledge, abilities and skills related to the mandate of the advisory body.

Composition:

21 members of the public (11 is quorum) representing the following three age groups in equal thirds:

14 or younger;
Between 15 and 21; and
22 or older.

1 non-voting Council liaison
1 non-voting Park Board Commissioner liaison
1 non-voting School Board Trustee liaison
2 non-voting staff liaisons

The appointment of civic members to each advisory committee shall meet the composition objectives set out in the Diversity on Advisory Bodies policy.

Length of term:

Committee members are appointed until November 6, 2022.
No member of the public shall serve for more than four consecutive years on the same advisory body. A former member is eligible for reappointment after one year out of office.

In addition to the regular meetings listed here, the Committee also meets several times per year for informal working sessions. These are private meetings. Please contact the Meeting Coordinator for more information.

2022 meetings, agendas, and minutes

2021 meetings, agendas, and minutes

2020 meetings, agendas, and minutes

2019 meetings, agendas, and minutes

2018 meetings, agendas, and minutes

2017 meetings, agendas, and minutes

2016 meetings, agendas, and minutes

The meetings listed below are open to the public.

2015 meetings, agendas, and minutes

The meetings listed below are open to the public.

2014 meetings, agendas, and minutes

2013 meetings, agendas, and minutes

2019-2020 in Review

An overview of the committee's accomplishments in 2019-2020, along with future goals. Due to the COVID-19 pandemic, no Council of Councils event was held.

• View the poster

2017 in Review

An overview of the committee's 2017 accomplishments and future goals as presented at the Council of Council's on October 12, 2017.

• View the poster PDF file (31 KB)

2017-2018 Work Plan

The 2017-2018 Work Plan summarizes the high priority objectives for the committee term and establishes an action plan to achieve those objectives.

• View the Work Plan PDF file (115 KB)

2016 in Review

An overview of the committee's 2016 accomplishments and future goals as presented at the Council of Council's on November 9, 2016.

• View the poster PDF file (296 KB)

2012-2014 Term in Review

An overview of the committee's closing term accomplishments and recommendations for continuation of the work was presented at the Council of Council's December 2014.

• View the committee's presentation PDF file (932 KB)