Vancouver Civic Theatres Board

The Board advises City Council on the operation, use and improvement of the civic theatres (Queen ElizabethTheatre, Orpheum, and Vancouver Playhouse).

Board members also monitor specific areas of theatre operations on behalf of the Board.

New Vancouver Civic Theatres experience

Visit our new website to explore events, sign up for our email newsletters, and learn about venue rentals.

Vancouver Civic Theatres

Meeting updates

Meeting Format:

Civic Agency meetings may be in-person, electronic (as authorized by Section 14.14 of the Procedure By-law), or a hybrid of the two. Meeting agendas and minutes are posted online under the ‘Meetings’ tab below.

Virtual Meeting Platform:

Virtual meetings use Cisco WebEx Webinars (formerly Webex Events). No software download is required.

Attending Meetings:

  • To view a meeting online or listen by phone, follow instructions provided below.
  • Join link is made available at least 24 hours before the meeting.
  • For in-person attendance at Queen Elizabeth Theatre, please ask Security at 649 Cambie Street (Stage Entrance) for direction. 

Note:

Unlike meetings of City Council, there is usually no public speaking option during Civic Agency meetings. Virtual attendees will be muted and unseen by meeting participants. If you wish to get in touch with a Civic Agency, please see the contact information at the bottom of this page.

Next Meeting Details:

  • Date: September 19, 2024
  • Time: 12 pm
  • Location: Queen Elizabeth Theatre Boardroom, 649 Cambie Street; Virtual (Webex Webinars)
  • Meeting Password: VCTB (Dial 8282 from telephone keypad)

Joining via Webinar:

  • Click Join the Meeting
  • Enter the meeting password when prompted: VCTB

Joining by Phone (Audio Only):

  • Dial 1-604-646-8916 (Local) or 1-855-699-3239 (Canada/US Toll-Free)
  • Enter the access code followed by pound: TBA#
  • Enter numeric meeting password followed by pound: 8282#

Consent - Freedom of Information and Protection of Privacy

To view or participate in meetings virtually, I consent to the collection, use, and disclosure of my personal information outside Canada as described below. The City of Vancouver collects your personal information in accordance with section 26(c) of the Freedom of Information and Protection of Privacy Act for purposes of organizing and administering Civic Agency meetings. For virtual advisory body meetings, your contact information will be shared with the City’s web conferencing provider, Cisco WebEx. Information submitted to WebEx will be stored on servers in the United States and may be accessed in the United States or internationally for technical support purposes. If you have questions about the collection of this information, please contact the director of access to information and privacy by emailing privacy@vancouver.ca or mailing a letter to 453 West 12th Avenue, Vancouver, BC, V5Y 1V4.

Mandate

The jurisdiction and function of the Board is to advise Council generally on the operation of the Civic Theatres and on matters related to the use and improvement of such theatres, and in particular:

  • The forms of entertainment and types of organizations which should be specially encouraged to use the Theatres
  • The advantages to be derived from adopting policies or methods of operating Theatres which are in practice elsewhere
  • The integration of other facilities and concessions in the operation of the Theatres
  • The annual budget of the Theatres as prepared by the Manager and submitted to Council in the same manner as departmental budgets
  • The schedule of rates and rentals which are to be charged for the Theatres as prepared by the Manager and submitted to Council in accordance with normal civic procedure
  • Such other matters as may from time to time be referred to the Board by Council for advice and recommendation
  • To bring to the attention of Council any matter relating to the Theatres which, in the opinion of the Board, merits actions on the part of the Counci

The Vancouver Civic Theatres Board Bylaw explains the Board's function and responsibilities.

Meeting frequency

The Board meets once a month, generally on the third Thursday. Meetings take place at 12 Noon in the Queen Elizabeth Theatre Salon, 630 Hamilton Street.

Time commitment

Members should expect to spend 3 to 4 hours per month on board business.

Attendance requirement

Members may miss no more than four consecutive meetings wthout obtaining leave of absence from the committee. Membership will be terminated following the fourth such absence.

Membership

The board consists of nine members who are appointed by City Council.

Members must not be:

  • A member of City Council.
  • An employee of the City of Vancouver.
  • A licensee or other user of any civic theatre.
  • An officer, director, or employee of a licensee or other user.

Members can be reappointed and may serve an unlimited number of terms.

Prospective members

Before being appointed, members must have lived in Metro Vancouver (formerly Greater Vancouver Regional District) for at least 6 months, or be eligible to vote in a municipal election in Vancouver.

Members

Terms end December 1, 2024, or until successors appointed

  • Ann-Marie Copping, Chair
  • Frank Durnford
  • Wendy Soobis

Terms end December 3, 2025, or until successors appointed

  • Diane Brown
  • Adrian Fischer
  • Anna Hagan
  • Mike Vulgaris
  • Mike Wallberg
  • Donna Wong-Juliani

Board member Emeritus:

  • Rob Haynes

Liaisons

  • City Council:  Councillor Peter Meiszner
  • Staff:  Natalie Lue, Director, Vancouver Civic Theatres

2024 meetings, agendas, and minutes

Meeting date Agenda Minutes
January 25, 2024 Agenda Minutes
February 22, 2024 Agenda Minutes
March 21, 2024 Agenda Minutes
April 18, 2024 Agenda Minutes
June 20, 2024 Agenda  
September 19, 2024    
November 21, 2024    

2023 meetings, agendas, and minutes

Meeting date Agenda Minutes
January 19, 2023 Agenda Minutes
February 16, 2023 Agenda Minutes
March 16, 2023 Agenda Minutes
April 20, 2023 Agenda Minutes
May 18, 2023 Agenda Minutes
June 22, 2023 Agenda Minutes
July 20, 2023 Agenda Minutes
August - no meeting    
September 21, 2023 Agenda Minutes
October 26, 2023 Agenda Minutes
November 23, 2023 Agenda Minutes
December - no meeting    

2022 meetings, agendas, and minutes

Meeting date Agenda Minutes
January 20, 2022 Agenda Minutes
February 17, 2022 Agenda Minutes
March 17, 2022 Agenda Minutes
April 21, 2022 Agenda Minutes
May 19, 2022 Agenda Minutes
June 16, 2022 Agenda Minutes
July 21, 2022 Agenda Minutes
August - no meeting    
September 15, 2022 Agenda Minutes
October 20, 2022 Agenda Minutes
November 17, 2022 Agenda Minutes
December 15, 2022 - cancelled    

2021 meetings, agendas, and minutes

Meeting date Agenda Minutes
January 14, 2021 Agenda Minutes
February 18, 2021 Agenda Minutes
March 18, 2021 Agenda Minutes
April 22, 2021 Agenda Minutes
May 13, 2021 - Special Meeting Agenda Minutes
May 27, 2021 Agenda Minutes
June 24, 2021 Agenda Minutes
July 15, 2021 Agenda Minutes
August 19, 2021 - cancelled    
September 16, 2021 Agenda Minutes
October 21, 2021 Agenda Minutes
November 25, 2021 Agenda Minutes
December 16, 2021 Agenda Minutes

2020 meetings, agendas, and minutes

Meeting date Agenda Minutes
January 23, 2020 Agenda Minutes
February 20, 2020 Agenda Minutes
March 26, 2020 CANCELLED  
April 16, 2020 CANCELLED  
May 21, 2020 CANCELLED  
June 18, 2020 Agenda Minutes
July 16, 2020 Agenda Minutes
August - no meeting    
September 10, 2020 Agenda Minutes
October 22, 2020 Agenda Minutes
November 19, 2020 Agenda Minutes
December 10, 2020 Agenda Minutes

2019 meetings, agendas, and minutes

Meeting date Agenda Minutes
January 24, 2019 Agenda Minutes
February 21, 2019 Agenda Minutes
March 28, 2019 Agenda Minutes
April 18, 2019 Agenda Minutes
May 23, 2019 Agenda Minutes
June 20, 2019 Agenda Minutes
July 18, 2019 Agenda Minutes
August - no meeting    
September 5, 2019 - Special Meeting Agenda Minutes
September 12, 2019 Agenda Minutes
October 17, 2019 Agenda Minutes
November 21, 2019 Agenda Minutes
December 12, 2019 Agenda Minutes

2018 meetings, agendas, and minutes

Meeting date Agenda Minutes
January 25, 2018 Agenda Minutes
February 22, 2018 Agenda Minutes
March 15, 2018 Agenda Minutes
April 4, 2018  - Special Meeting Agenda Minutes
April 26, 2018 Agenda Minutes
May 24, 2018 Agenda Minutes
June 28, 2018 Agenda Minutes
July 19, 2018 Agenda Minutes
August - no meetings    
September 27, 2018 Agenda Minutes
October 18, 2018 Agenda Minutes
November 22, 2018 Agenda Minutes
December 13, 2018 Agenda Minutes

2017 meetings, agendas, and minutes

Meeting date Agenda Minutes
January 26, 2017 Agenda

Minutes

February 23, 2017 - cancelled    
March 23, 2017 Agenda Minutes
April 27, 2017 Agenda Minutes
May 18, 2017 Agenda Minutes
June 22, 2017 Agenda Minutes
July 5, 2017 (Special Meeting) Agenda Minutes
July - no meeting    
August - no meeting    
September 21, 2017 Agenda Minutes
October 19, 2017 Agenda Minutes
November 23, 2017 Agenda Minutes
December - no meeting    


2016 meetings, agendas, and minutes

Meeting date Agenda Minutes
January 21, 2016 Agenda

Minutes

February 25, 2016 Agenda Minutes
March 24, 2016 Agenda Minutes
April 21, 2016 Agenda Minutes
May 26, 2016 Agenda Minutes
June 23, 2016 Agenda Minutes
July - no meeting    
August - no meeting    
September 22, 2016 Agenda Minutes
October 20, 2016 Agenda Minutes
November 24, 2016 - Cancelled    
December 8, 2016 Agenda Minutes


2015 meetings, agendas, and minutes

Meeting date Agenda Minutes
January 29, 2015 Agenda

 Minutes

February 26, 2015 Agenda  Minutes
March 19, 2015 Agenda   Minutes
April 23, 2015 Agenda   Minutes
May 21, 2015 Agenda  Minutes
June 18, 2015 Agenda  Minutes
July 16, 2015 Agenda  Minutes
September 24, 2015 Agenda  Minutes
October 29, 2015 Agenda  Minutes
November 26, 2015 Agenda   Minutes
December 17, 2015 Tentative No meeting  


 2014 meetings, agendas, and minutes

Meeting date Agenda Minutes
January 16, 2014 Agenda Minutes
February 13, 2014 Agenda Minutes
March 20, 2014 Cancelled - -
April 24, 2014 Agenda Minutes
May 22, 2014 Agenda Minutes
June 19, 2014 Agenda Minutes
July 17, 2014 Agenda Minutes
September 25, 2014 Agenda Minutes
October 23, 2014 Agenda Minutes
November 20, 2014 Agenda Minutes
December 11, 2014    


2013 meetings, agendas, and minutes

Meeting date Agenda Minutes
January 24, 2013 Agenda Minutes
February 21, 2013 Agenda Minutes
March 21, 2013 Agenda Minutes
April 18, 2013 Agenda Minutes
May 23, 2013 Agenda Minutes
June 20, 2013 Agenda Minutes
July 18, 2013 Agenda Minutes
September 19, 2013 Agenda Minutes
October 17, 2013 Agenda Minutes
November 14, 2013 Agenda Minutes
December 12, 2013 Agenda Minutes


2012 meetings, agendas, and minutes

Meeting date Agenda Minutes
January 26, 2012 Agenda Minutes
February 23, 2012 Agenda Minutes
March 22, 2012 Agenda Minutes
April 26, 2012 Agenda Minutes
May 24, 2012 Agenda Minutes
June 21, 2012 Agenda Minutes
July 19, 2012 Agenda Minutes
September 27, 2012 Agenda Minutes
October 25, 2012 Agenda Minutes
November 22, 2012 Agenda Minutes
December 13, 2012 Agenda Minutes

2017 in Review

An overview of the Board's 2017 accomplishments and future goals as presented at the Council of Council's on October 12, 2017.

2017 - 2018 Work Plan

The 2017 - 2018 Work Plan summarizes the high priority objectives for the committee term and establishes an action plan to achieve those objectives.

Staff Contacts

Staff Liaison

Natalie Lue, Director, Vancouver Civic Theatres

604-665-3020

natalie.lue@vancouver.ca

*Contact the Staff Liaison for subject matter expertise and information on City programs, services, and initiatives.

Clerk

Ana Denissenko, Committee Clerk

604-673-8385

ana.denissenko@vancouver.ca

*Contact the Clerk for information on meetings, schedules, agendas, minutes, correspondence, and procedure.

Resources for Civic Agency members