Bidding procedures

Tenders and Requests For Proposal are issued by the City's Purchasing Services department for a wide variety of goods and services.

Bidding opportunities can be accessed on this site and downloaded at your convenience. Formal bids are issued for goods and services over $75,000 and construction over $200,000.

Purchasing Services also advertises its bidding opportunities on the British Columbia government's website, BC Bid, and on the public notice board located in the Purchasing Services office.

Immediately following the closing time, tenders are opened in public and proposals are registered in public. Interested parties are welcome to attend the openings.

Bid documents

Bid documents may be downloaded directly from this website.

Bids must be returned to the location set out in the bid document, in a sealed envelope or package no later than the closing time set out in the document. Bid documents received after the closing time may be returned unopened.

Purchasing Services does not accept responses via internet, email or fax except where the bid document specifically states one or more of these modes of response is acceptable.

Gifts and gratuities

Supply Management has a strict policy prohibiting the acceptance of gifts or gratuities of any kind.

Enquiries

If you have questions about the bid, submit your question to Purchasing Services by email specifying the name and number of the bid document.

Questions and the answers will be posted on the individual web page.

Bidders must specify if their inquiry reveals a trade secret or process that should not be made public.

Both the original question and the response from Purchasing Services will be posted on the City of Vancouver's website.

The responsible buyer or contracting specialist will make arrangements with the bidder for a confidential response if deemed necessary.

It is the sole responsibility of the bidder to regularly check the individual web page for addenda, questions and answers, and amendments.

Bid results

As soon as practical after award, the name of the successful bidder and the value of the contract, is posted on BC Bid for a period of one month.

Ownership of Documents

All bid documents issued by the City are the property of the City and may not be copied or sold to other parties without express authorization of the Director of Supply Chain Management.
Altering Documents

Bidders must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate the bidder's response. 

Useful tips

  • Check the individual web page regularly for amendments, addendum and questions & answers on active bids. 
  • Read the bid documents thoroughly and comply with all the instructions and conditions. 
  • Ensure your bid is submitted to the correct office before the closing time, or it may be returned unopened.

 

Contact our central stores

Address:
250 West 70th Ave
Vancouver, BC V5X 2X1

Fax: 604-326-4751

Contact Supply Management

Courier delivery address:
Information Desk, Main floor
Vancouver City Hall 
453 West 12th Ave
Vancouver, BC

Mailing address:
Purchasing Services
City of Vancouver
453 West 12th Ave
Vancouver, BC V5Y 1V4

Phone: 604-873-7263

Fax: 604-873-7057

purchasing@vancouver.ca