Room rentals at Coal Harbour Community Centre

Room details and rental rates

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• Activity Room

  Room	Highlights	Area (square feet)	Capacity	Hourly rate (plus GST)
  Activity Room	Ocean and mountain views with natural light High ceiling and carpeted floor Patio area White board, flip chart stands, projector, and projector screen available	627	30-40 people	$75

  

  

  The Activity Room, Arts and Crafts Room, and Multi-purpose Room have excellent views of the Seawall, Coal Harbour, Stanley Park, and the North Shore mountains.

• Meeting Room

  Room	Highlights	Area (square feet)	Capacity	Hourly rate (plus GST)
  Meeting Room	White board, flip chart stands, projector, and projector screen available	320	12-20 people	$55

  

  

• Multi-purpose Room

  Room	Highlights	Area (square feet)	Capacity	Hourly rate (plus GST)
  Multi-purpose Room	Ideal for weddings, birthdays, and other milestones Ocean and mountain views with natural light High ceiling and hardwood floor Large patio	2,028	80-100 people	$120

  

  

• Gymnasium

  Room	Highlights	Area (square feet)	Capacity	Hourly rate (plus GST)
  Gymnasium	Large space for gym activities	6,565		$120

  

  

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• Cancellations

  Email your cancellation request with minimum notice to [email protected] to receive a refund of your payment minus the $50 administration fee.

  The minimum notice to cancel your rental is:

  • Rentals during May to October: 90 days' notice before your rental
  • Rentals during November to April: 14 days' notice before your rental

   If you cancel with less than minimum notice, your refund will be your payment minus the damage deposit.

• Setup and take-down

  You're responsible for your own set-up, take-down, and full clean-up of the rented space. For large events in our Multi-purpose Room, we offer an optional janitorial service for a fee (see above)

   The total rental time that you book includes your set-up, take-down, and clean-up.

• Liability insurance

  Depending on the risk level assessed for your event, a minimum of $5 million liability with the City of Vancouver and the Vancouver Park Board named as additional insurers may be required. Higher risk events include receptions, adult parties, tradeshows, and so on. In most cases, we do not require insurance for group meetings or workshops where no high risk activities are involved.

  All sports activities in our gymnasiums  are required to have liability insurance. You may wish to use your own broker and ask your broker to complete this insurance form PDF file  (172 KB), or you can use one of the companies listed below that regularly issue insurance for events at our facility:

  • Event Policy External website, opens in new tab

• Food and beverage

  You may bring in your own food or engage any catering vendor to provide food and beverage services at your event. The Multi-purpose Room is the only room with a small kitchen for preparing and reheating food only. Cooking is not allowed.

  Alcohol may be served with a valid Special Event Permit. This permit must be posted near the bar area at the event. All servers, whether paid or unpaid, are required to have either a Special Event Server Certificate or a Serving it Right Certificate.

  Apply for a Special Event Permit External website, opens in new tab