Reproduction of Materials policy

Preamble

The City of Vancouver Archives is committed to making the materials in its holdings available to as large a community as possible, without any unwarranted restrictions as to their use.

For us, restrictions can go beyond just copyright. In order to facilitate the use of its materials, the Archives will reproduce copies of its holdings for patrons and in some cases allow patrons to make their own copies of materials.

The reproduction of materials is done consistent with the following principles:

  • Preservation of holdings

Reproduction of Archives' materials is conditional on the reproduction activity not causing harm or increasing the likelihood of harm to materials in the Archives' holdings. The Archives may prohibit reproduction or limit the types or methods of reproduction based on concerns related to the preservation of materials in its holdings.

  • Cost recovery

Users will be charged a fee for material reproductions in order to offset some or all of the costs associated with providing reproductions. The Archives does not charge fees contingent on how reproductions will be used (that is, commercial licensing fees). The reproduction service is provided on a not-for-profit basis.

  • Statutory compliance

The Archives endeavors to comply with laws affecting reproduction of material in our holdings. These include the Copyright Act of Canada and the Freedom of Information and Protection of Privacy Act of British Columbia.

  • Donor intent

In some cases, donation aggreements place access and use conditions on materials donated to the Archives that may limit the Archives' ability to provide reproductions of materials.

  • Reproductions for fair dealing

In keeping with the Fair Dealing provisions of the Copyright Act, single copies of the Archives' holdings required for purposes of research, private study, criticism, or review may be provided to patrons. Copies of the holdings to be used for other purposes, or multiples copies, may also be provided to patrons, subject to their obtaining the authorization of the copyright owners, if applicable.

1.0 Self-copying by Archives patrons

This section applies to all copying of Archives' materials performed by patrons.

2.0 Copying by the Archives

This section applies to copying performed by the Archives on behalf of an Archives patron. Except for self-copying by use of cameras or microform printers (as described in 1.1b and 1.2 above), Archives patrons are not permitted to make mechanical reproductions of materials obtained by a document request form and all such copying must be performed by Archives staff.

3.0 General

This section applies to copying whether performed by the Archives' patron or by the Archives on behalf of the patron.