Arranging delegation visits

Dignitaries and delegations can request to meet with staff or members of Council about:

• Urban planning and design
• Sustainability practices
• Public transportation
• Affordable housing
• Multiculturalism
• Arts and culture
• Healthy City Strategy

We consider visit requests when there is a clear reciprocal benefit in the form of:

• A technical exchange of information related to issues important to the City

Who can request a visit

Delegation and dignitary visits can be initiated by:

• Embassies in Ottawa and consulates in British Columbia
• National, state, provincial, and municipal governments
• National and international mayor's offices
• Recognized professional organizations and development agencies

How to request a visit

Our Protocol office is the principal point of contact for all visiting dignitaries and delegations. Complete the request form below at least 6 weeks in advance of your planned visit date.

The office reviews all requests to ensure they are legitimate, provide maximum benefit to the City, and offer efficient inter-departmental coordination.

It also ensures that dignitaries and delegations are appropriately hosted and that all cultural and institutional customs are respected.

We do not issue invitation letters for visa purposes.