Donating records to the Archives

Couple sitting on the steps at Stanley Park Pavillion AM1376-: CVA 1376-114

The City of Vancouver Archives has been acquiring and preserving historical records since 1933. We collect both civic government records and records from businesses, individuals, and organizations in the private sector.

Private sector records

Private sector records may be as extensive as the business records of a corporation or as small as a single photograph found under the floorboards.

We welcome the donation of records — such as minutes, correspondence, and reports — from organizations and societies that are part of the cultural or political life of Vancouver.

We also preserve personal papers, diaries, photographs, oral histories, films, and similar unpublished records.

Preserving Vancouver's history

Donating private records:

  • Makes a lasting contribution to the historical narrative of our city.
  • Preserves the records in a controlled environment.

When to make your donation

Sooner is better, so we can ensure the preservation of the records.

If the records you intend to donate are still in use — for example, recent minutes of an existing society  — we can discuss a schedule of regular transfers.

We can discuss the schedule of a future transfer of all records, or as a bequest from your estate.


We prefer to have the copyright of the records transferred to the City of Vancouver Archives, if possible.

Public access to the records

It is possible to restrict access to all or some records for a period of time. We can discuss placing restrictions on sensitive material.

Preparing records for donation

Please don't reorganize, repair, or clean your records. We prefer to keep the original order, and our preservation staff can conserve the materials, if necessary.

Making a donation to the City of Vancouver Archives

City of Vancouver Archives Donation form 

Fill in this form and bring it with you when you make your donation to the City of Vancouver Archives.

Archives Partner

Vancouver Bookbinding Company (1891) Detail from AM54-S4-: Misc P12

Friends of the Vancouver City Archives Society

  • Promoting and improving public awareness of the Archives, its services, and projects.
  • Raising funds to enhance the ongoing work of the Archives.