Arts and Culture Policy Council

The mandate of the Arts and Culture Policy Council is to advise Council and staff on all civic programs that relate to arts and culture, and ensure that arts and culture is appropriately represented in City plans and policy initiatives.

Terms of reference

Policy advice

The committee:

  • Provides input to City Council and staff about issues of concern
  • Considers any matters which may be referred to the committee by Council or staff
  • May take positions on policy initiatives from other levels of government within the mandate of the committee
  • Advises Council and staff on the Cultural Plan for Vancouver 2008 - 2018 as it is developed, implemented and updated. 

Collaboration

The committee:

  • Works co-operatively with other agencies whose activities affect constituent communities, including initiating and developing relevant projects
  • Acts as a resource for staff doing public involvement processes and civic events

Awareness and outreach

The committee:

  • Exchanges information with the constituent communities and the general public about relevant programs and issues of interest
  • Engages in outreach to disseminate information and encourage participation from constituent communities

Planning and reporting

The committee:

  • Produces an annual work plan with specific objectives by no later than April of each year, in consultation with Council and staff liaisons, for distribution to Council and civic departments for
    information
  • Submits an annual report to Council describing its accomplishments for the year, including reference to each objective set out in the work plan and any arising issues to which the committee has responded

Subcommittees

The committee may appoint a reasonable number of subcommittees to assist with its projects.

Membership may include persons willing to serve who are not members of the Arts and Culture Policy Council.

Meeting frequency

Meetings are held up to six times a year, and will have administrative support from the City Clerk's office for these meetings.

Time commitment

Committee meetings will last up to 2½ hours. A minimum of one to 2 additional hours a month is spent on email and other correspondence, meetings, networking, and promotion. Preparation time for all meetings is required.

Attendance requirement

Members may miss no more than four consecutive meetings wthout obtaining leave of absence from the committee. Membership will be terminated following the fourth such absence.

Membership

The Arts and Culture Policy Council includes up to 15 voting members (8 is quorum) with 13 appointed from the community and two appointed, one from each of:

  • Public Art Committee (PAC)
  • Vancouver Civic Theatres Board (VCTB)

Committee members are selected through the City of Vancouver's Civic Committee public selection process.

Membership must include:

  • Broad representation of artistic disciplines and practices
  • Strong representation of individual artists
  • Articulate visionaries with a non-partisan approach
  • Extensive demonstrated experience in arts and culture
  • Reflect Vancouver’s diversity, including youth and First Nations
  • Members with knowledge of City services and broad arts and cultural programs
  • Appointees serving as individuals, not as representatives of an organization

The Chair is selected by the members at the first meeting for the Council term.

The non-voting City Council Liaison communicates to City Council and provides it with context. Non-voting Staff Liaisons provide information and advice on City programs and work.

Members appointed in 2016 will serve until November 4, 2018.

Members must re-apply to be reappointed.

Members

  • Norman Armour
  • Sue Biely
  • Charmaine Carpenter
  • Belle Cheung
  • Michelle Cyca
  • Phillip Djwa
  • Andrea Gin
  • Nick Gregson (PAC Rep)
  • Terry Hunter
  • Sharman King
  • Brian McBay
  • Nigel Prince
  • Wendy Soobis (VCTB Rep)
  • Donna Spencer

Liaisons

  • City Council: Councillor Elizabeth Ball
  • City Council: Councillor Heather Deal
  • Park Board: Commissioner Sarah Kirby-Yung

In addition to the regular meetings listed here, the Committee also meets several times per year for informal working sessions. Please contact the Meeting Coordinator for more information.

The meetings listed below are open to the public.

2017 meetings, agendas, and minutes

Meeting date Agenda Minutes
January 10, 2017 - no quorum    
March 21, 2017 Agenda Minutes
May 23, 2017 Agenda Minutes
July 18, 2017 Agenda Minutes
September 12, 2017 Agenda  
November 7, 2017  

 

2016 meetings, agendas, and minutes

Meeting date Agenda Minutes
January 26, 2016 Agenda Minutes
March 22, 2016 Agenda    Minutes
May 24, 2016 - Cancelled    
July 19, 2016 Agenda Minutes
September 27, 2016 Agenda Minutes
November 8, 2016 Agenda Minutes
November 22, 2016 (Special Meeting)  Agenda Minutes

2015 meetings, agendas, and minutes

Meeting date Agenda Minutes
April 21, 2015 Agenda Minutes
June 16, 2015 Agenda     Minutes
July 14, 2015 Agenda Minutes
October 6, 2015 Agenda Minutes

2014 meetings, agendas, and minutes

Meeting date Agenda Minutes
January 7, 2014 Agenda Minutes
April 8, 2014 Agenda Minutes
July 22, 2014 Agenda Minutes
November 4, 2014 Agenda Minutes

2013 meetings, agendas, and minutes

Meeting date Agenda Minutes
January 15, 2013 Agenda Minutes
March 5, 2013 cancelled    
June 4, 2013 Agenda Minutes
September 10, 2013 Agenda Minutes
November 12, 2013 cancelled Agenda  

2012 meetings, agendas, and minutes

Meeting date Agenda Minutes
September 11, 2012 Agenda Minutes

2016 in Review

An overview of the committee's 2016 accomplishments and future goals as presented at the Council of Council's on November 9, 2016.

2012-2014 Term in Review

An overview of the committee's closing term accomplishments and recommendations for continuation of the work was presented at the Council of Council's December 2014.

Documents

Contact the Arts and Culture Policy Council

acpc@vancouver.ca

Staff Contact
Kathleen Llewellyn-Thomas
General Manager, Community Services
kathleen.llewellyn-thomas@vancouver.ca

Meeting Coordinator
Tina Hildebrandt
Phone: 604-873-7268
tina.hildebrandt@vancouver.ca

Resources for potential and appointed members

The Procedure Bylaw regulates the procedures of Council and its committees and other bodies.

Procedure Bylaw  (156 kb)

The Code of Conduct Policy sets minimum expectations for the behaviour of Council officials, staff, and advisory body members in carrying out their functions.

Code of Conduct Policy  (145 kb)

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