Vancouver Civic Theatres Board

The Board advises City Council on the operation, use and improvement of the civic theatres (Queen ElizabethTheatre, Orpheum, and Vancouver Playhouse).

Board members also monitor specific areas of theatre operations on behalf of the Board.

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Vancouver Civic Theatres


The jurisdiction and function of the Board is to advise Council generally on the operation of the Civic Theatres and on matters related to the use and improvement of such theatres, and in particular:

  • The forms of entertainment and types of organizations which should be specially encouraged to use the Theatres
  • The advantages to be derived from adopting policies or methods of operating Theatres which are in practice elsewhere
  • The integration of other facilities and concessions in the operation of the Theatres
  • The annual budget of the Theatres as prepared by the Manager and submitted to Council in the same manner as departmental budgets
  • The schedule of rates and rentals which are to be charged for the Theatres as prepared by the Manager and submitted to Council in accordance with normal civic procedure
  • Such other matters as may from time to time be referred to the Board by Council for advice and recommendation
  • To bring to the attention of Council any matter relating to the Theatres which, in the opinion of the Board, merits actions on the part of the Counci

The Vancouver Civic Theatres Board Bylaw explains the Board's function and responsibilities.

Meeting frequency

The Board meets once a month, generally on the fourth Thursday. Meetings take place at 12 Noon in the Queen Elizabeth Theatre Salon, 630 Hamilton Street.

Time commitment

Members should expect to spend 3 to 4 hours per month on board business.

Attendance requirement

Members may miss no more than four consecutive meetings wthout obtaining leave of absence from the committee. Membership will be terminated following the fourth such absence.


The board consists of seven members who are appointed by City Council.

Members must not be:

  • A member of City Council.
  • An employee of the City of Vancouver.
  • A licensee or other user of any civic theatre.
  • An officer, director, or employee of a licensee or other user.

Members can be reappointed and may serve an unlimited number of terms.

Prospective members

Before being appointed, members must have lived in Metro Vancouver (formerly Greater Vancouver Regional District) for at least 6 months, or be eligible to vote in a municipal election in Vancouver.


Terms expire December 3, 2017, or until successors appointed

  • Susan Adams, Vice-Chair
  • Rob Haynes, Chair
  • Patricia McSherry

Terms expire December 4, 2018, or until successors appointed

  • Christopher Ball
  • Hugh Cochlin
  • Wendy Soobis

Commissioner Emeritus: Norman Young


  • City Council:  Councillor Elizabeth Ball
  • Staff:  Sandra Gajic, Director of Civic Theatres

2018 meetings, agendas, and minutes

Meeting date Agenda Minutes
January 25, 2018    
February 22, 2018    
March 22, 2018    
April 26, 2018    
May 24, 2018    
June 28, 2018    
July and August - no meetings    
September 27, 2018    
October 25, 2018    
November 22, 2018    

2017 meetings, agendas, and minutes

Meeting date Agenda Minutes
January 26, 2017 Agenda


February 23, 2017 - cancelled    
March 23, 2017 Agenda Minutes
April 27, 2017 Agenda Minutes
May 18, 2017 Agenda Minutes
June 22, 2017 Agenda Minutes
July 5, 2017 (Special Meeting) Agenda Minutes
July - no meeting    
August - no meeting    
September 21, 2017 Agenda Minutes
October 19, 2017 Agenda Minutes
November 23, 2017 Agenda Minutes
December - no meeting    

2016 meetings, agendas, and minutes

Meeting date Agenda Minutes
January 21, 2016 Agenda


February 25, 2016 Agenda Minutes
March 24, 2016 Agenda Minutes
April 21, 2016 Agenda Minutes
May 26, 2016 Agenda Minutes
June 23, 2016 Agenda Minutes
July - no meeting    
August - no meeting    
September 22, 2016 Agenda Minutes
October 20, 2016 Agenda Minutes
November 24, 2016 - Cancelled    
December 8, 2016 Agenda Minutes

2015 meetings, agendas, and minutes

Meeting date Agenda Minutes
January 29, 2015 Agenda


February 26, 2015 Agenda  Minutes
March 19, 2015 Agenda   Minutes
April 23, 2015 Agenda   Minutes
May 21, 2015 Agenda  Minutes
June 18, 2015 Agenda  Minutes
July 16, 2015 Agenda  Minutes
September 24, 2015 Agenda  Minutes
October 29, 2015 Agenda  Minutes
November 26, 2015 Agenda   Minutes
December 17, 2015 Tentative No meeting  

 2014 meetings, agendas, and minutes

Meeting date Agenda Minutes
January 16, 2014 Agenda Minutes
February 13, 2014 Agenda Minutes
March 20, 2014 Cancelled - -
April 24, 2014 Agenda Minutes
May 22, 2014 Agenda Minutes
June 19, 2014 Agenda Minutes
July 17, 2014 Agenda Minutes
September 25, 2014 Agenda Minutes
October 23, 2014 Agenda Minutes
November 20, 2014 Agenda Minutes
December 11, 2014    

2013 meetings, agendas, and minutes

Meeting date Agenda Minutes
January 24, 2013 Agenda Minutes
February 21, 2013 Agenda Minutes
March 21, 2013 Agenda Minutes
April 18, 2013 Agenda Minutes
May 23, 2013 Agenda Minutes
June 20, 2013 Agenda Minutes
July 18, 2013 Agenda Minutes
September 19, 2013 Agenda Minutes
October 17, 2013 Agenda Minutes
November 14, 2013 Agenda Minutes
December 12, 2013 Agenda Minutes

2012 meetings, agendas, and minutes

Meeting date Agenda Minutes
January 26, 2012 Agenda Minutes
February 23, 2012 Agenda Minutes
March 22, 2012 Agenda Minutes
April 26, 2012 Agenda Minutes
May 24, 2012 Agenda Minutes
June 21, 2012 Agenda Minutes
July 19, 2012 Agenda Minutes
September 27, 2012 Agenda Minutes
October 25, 2012 Agenda Minutes
November 22, 2012 Agenda Minutes
December 13, 2012 Agenda Minutes

2017 in Review

An overview of the Board's 2017 accomplishments and future goals as presented at the Council of Council's on October 12, 2017:

2017 - 2018 Work Plan

The 2017 - 2018 Work Plan summarizes the high priority objectives for the committee term and establishes an action plan to achieve those objectives.

Contact the Civic Theatres Board


Staff contact
Sandra Gajic
Director, Civic Theatres

Phone: 604-665-3020

Meeting coordinator
Tina Hildebrandt

Phone: 604-873-7268

Resources for advisory committee members

Accessibility Event Guidelines

The Accessibility Event Guidelines help to ensure events are accessible to all, and were developed in consultation with the Persons with Disabilities Advisory Committee.

Accessibility Event Guidelines PDF file (405 KB)

Code of Conduct Policy

The Code of Conduct Policy sets minimum expectations for the behaviour of Council officials, staff, and advisory body members in carrying out their functions.

Code of Conduct Policy PDF file (140 KB)

Guidelines for Civic Agencies

The Guidelines for Civic Agencies explains the roles and responsibilities of members and liaisons and provides an overview of member procedures.

Guidelines for Civic Agencies PDF file (431 KB)

Procedure By-law

The Procedure Bylaw regulates the procedures of Council and its committees and other bodies.

Procedure Bylaw PDF file (150 KB)