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Adanac fieldhouse surrounded by community activities

Fieldhouse Activation Program for community engagement

Animate your neighbourhood: apply by September 17, 2018

The Vancouver Park Board's Fieldhouse Activation Program provides you or your group with space in a fieldhouse and access to parks to create activities that engage the community.

By repurposing underused space in fieldhouses into small community spaces, this program aims to:

  • Animate our neighbourhoods with place-based activities focused on one or more of our priority themes:
    1. Arts
    2. Culture
    3. Sport
    4. Environment
    5. Local food
  • Host programs in locations where people already gather
  • Provide space for user groups in exchange for community engaged activities

Visit a fieldhouse before you apply

We strongly encourage you to visit fieldhouses, attend fieldhouse events, and chat with local artists about their fieldhouse experiences.

Check out blogs of current fieldhouse residencies for examples of activations

Email us with program questions and proposal ideas

Children watering a vegetable garden with mothers holding babies at Riley Park Community Garden
Children watering a vegetable garden with mothers holding babies at Riley Park Community Garden
Six musicians from Publik Secrets play a long colourful xylophone
Six musicians from Publik Secrets play a long colourful xylophone

Eligibility, locations, and timeline

Eligibility

We welcome your proposal if you are:
  • An artist of any discipline, athlete, ecologist, gardener, cook, or a combination of these.
  • A non-profit organization, cooperative, collective, local sports group, cultural group, that focuses on community-engaged arts, culture, sport, environment, or local food, projects or a combination of these.

Locations and priority themes

Some of our fieldhouses have specific mandates for programming based on:

  • The neighbourhood
  • The space available
  • The needs of the adjacent community centre

We will give special consideration to proposals that respond to one or a collaboration of the specific priority themes.

Locations Priority themes
Aberthau/West Point Grey PDF file (350 KB) Arts and environment
Falaise Park PDF file (280 KB) Arts and environment
Jonathan Rogers Park PDF file (390 KB) Sport
Moberly Park PDF file (450 KB) Local food and environment
Pandora Park PDF file (340 KB) Arts, sport, and environment
Strathcona Park PDF file (410 KB) Local food and environment

please note icon A location may receive multiple proposals so please be flexible with your preferred location.

please note icon Other fieldhouses may become available throughout the next term and would be offered to shortlisted candidates from this application round.

Timeline

  • Jul 20, 2018

    Applications open

  • Sep 17, 2018

    Applications due

  • Oct 2018

    Jury selection and interviews

  • Nov 2018

    Finalists announced

  • Jan 1, 2019

    Activations begin

    Dependent on the nature of the activation

  • Dec 31, 2021

    Finalists announced

    Option to reapply for a second term

Our role

  1. We provide space from January 2019 to December 31, 2021 (with an option to reapply for a three-year term following). We complete basic renovations, maintenance, and cleaning before the residency.
  2. We provide ongoing physical maintenance of the building (like repairing broken windows, fixing a leaking roof, and so on) and pay for utilities (heat and water).
  3. We provide a staff liaison to:
    • Connect you with neighbouring parks, community centres, sports groups, community kitchens, gardens, cultural organizations, the local food movement, and others to help facilitate collaborations and strengthen the residency in the community
    • Assist you with annual planning, review, and evaluation
  4. We promote your projects and residency through the Park Board, City of Vancouver, and community networks.
  5. We share joint copyright of project documentation with the City of Vancouver.
  6. We report back to senior management and Park Board commissioners about your program's highlights and outcomes.

Your role

  1. You have an active year-round presence (350 hours):
    • Regularly working in the fieldhouse and surrounding park areas and community centres at least five times per week
    • Establishing a strong and positive presence with a diversity of people in the community.

    Note You need to have a presence at the fieldhouse on a weekly basis and the space can't be used primarily for storage.

  2. You develop initiatives that facilitate unique connections between people and their health, communities, culture, and ecosystem, where people are able to learn and express creativity in ways that build healthy communities.
  3. You participate in key community events, including those in community centres, parks, and others as determined with us through annual planning.
  4. You share experiences and learning with other people and organizations working in these areas and in the other fieldhouse residencies.
  5. You raise or provide funds required to support programming and operations (like furniture, specialized equipment, internet, phone, workshop fees, materials, staff and volunteer support costs, and so on).
  6. You engage in a regular reporting process with our staff liaison.
  7. You maintain a designated project blog for the fieldhouse residency to document, communicate, and promote your project. Your blog can include things like video, journaling, still photography, and writing.
  8. You share joint copyright of project documentation with the City of Vancouver.
Kitchen at Grandview-Woodlands Food Connection (photo by Jason Hsieh)
Kitchen at Grandview-Woodlands Food Connection (Photo by Jason Hsieh)
People ripping the flax at Trillium Park North by eartHand Gleaners Society (Photo by Rebecca Graham)
People ripping the flax at Trillium Park North by eartHand Gleaners Society (Photo by Rebecca Graham)

How to apply

Read the program guidelines pdf file (280 KB)


Prepare the required materials

1. Statement of vision and intent

Discuss the following:

  • The compelling, exciting, and engaged vision for your project
  • The current direction of your work
  • How you imagine developing relevant community-based programming and practices in this fieldhouse activation
  • Why your project is suited for a fieldhouse residency (we'll try to accommodate your request), or why it's appropriate for any location

Up to 2 pages in PDF or Word format

2. Organizational profile

Profile the key organization(s) involved, including their mission, mandate, relevant projects and programs, and relevant administrative and organizational experience.

Up to 2 pages in PDF or Word format

3. Resources

Outline the types of resources you'll need to realize your vision (like in-kind donations of time, services, goods, grants, and revenues) and the likely sources for these resources.

Up to 1 page in PDF or Word format

4. Curriculum vitaes for the project lead and all people involved

Include each person's full name and contact information, their experience with the priority theme(s), and their role in the residency.

Up to 2 pages per person in PDF or Word format

5. Two letters of recommendation

Have people and organizations not directly involved in your project explain their support for your capacity to meet the requirements of the residency and the program objectives.

6. Examples of your projects

Examples of up to 3 of your related projects within the last 5 years that demonstrate your community-based activities and their objectives, successes, and challenges

Up to 5 files as follows:

  • Images: JPG or TIFF format, less than 3 MB, less than 300 DPI resolution, less than 5 inches wide
  • Video: QuickTime or Windows Media Player format, less than 3 minutes
  • Audio: MP3 format, less than 3 minutes
  • Website URL that goes directly to examples of your work (optional)

7. Documentation list of your works and their viewing order

Include your name and for each work, its title, media, dimensions (if applicable), location, and date.

Up to 1 page in PDF or Word format


Name your materials

Put your name and numbered viewing order in the file name. For example: ApplicantName_01.jpg, ApplicantName_02.jpg, and so on.

Archive or compress your files in a ZIP file, and put your name in the file name. For example: ApplicantName.zip.


Apply online

Or apply by email, mail, or in person with our paper application form PDF file (400 KB).

How we review your application

We consider the following:

  1. Your understanding and experience with community-based practices and existing neighbourhood connections, partnerships, and networks, or your demonstrated ability to build these connections
  2. The extent, depth, and diversity of community benefits that could result from your proposed activation
  3. The potential for your project to support your development
  4. Your experience in relevant past projects and your demonstrated ability to manage them
  5. The local demand for and interest in your proposed project
  6. The suitability and appropriateness of your project's vision and intent for the fieldhouse you request
  7. Your overall potential to meet our program objectives and policy priorities
  8. Your excellence in the field based on previous work (as shown in your organizational profile, CVs, supporting documents, and letters of recommendation)

Contact the program team

pbfieldhouses@vancouver.ca

Apply for a residency