Community Services Grants

INSTRUCTIONS FOR APPLICANTS

Applications for the 2012 Community Services Grants are now available. The deadline for applications is FRIDAY, OCTOBER 21, 2011.

Please note that applications should be sent to the Social Policy Division's new offices located at: 111 West Hastings Street (5th floor reception). 

The Information Sheets available at the bottom of this page include information about the three grants categories, the Outcomes Measurement Framework being used in the applications, and, in the case of the Direct Social Services Grants stream, the Priorities List associated with funding allocations.

Instructions for applying for the 2012 Community Services Grants are as follows:

1. Before completing your application form, read the appropriate Information Sheet attached to each. (Note that each of the three grants streams has a separate set of instructions). Call Social Policy staff at 604.829.2007 if you have any questions. If you are a first time applicant, you should call a Social Planner to discuss your proposal before submitting an application.

2. There are three distinct categories of Community Services Grants. Each has its own application form. Please ensure that you are applying for the appropriate type of grant. If you are unsure, please call Social Policy staff. If you are applying for more than one grant, complete a separate application form for each one.

NOTE: If you are a new applicant, the application forms at the bottom of this page are the appropriate forms. If you are an existing grant recipient, an Update Application form has already been e-mailed to you. If you did not receive this, please contact us.

3. Application forms are distributed in an electronic format (Microsoft Word). If you are unable to fill out the application in this format, please contact Social Policy staff at 604.829.2007.

4. Please supply concise and up-to-date information directly on the application form. Include all the relevant documents requested, and limit further attachments to a few pages. Since page 1 will be copied and distributed to City Council, it should be completed in full, with no attachments or references to attachments. Faxes and/or blue ink cannot be accepted.

5. When you have completed the application, e-mail an electronic copy to socialpolicygrants@vancouver.ca. Give the application file a name that indicates which organization it’s coming from. We also require 2 printed, signed copies of the completed application. Mail or deliver these to Social Policy, along with the following documents listed below:

• List of Board of Directors.
• Your most recent audited statements. If audited statements are not available, submit your most recent financial statements endorsed by two signing officers of the Board of Directors. The inclusion of these documents is a supplement to your application and is not a substitute for completion of the financial information sections of the application form.
• Minutes of your most recent Board meeting and your most recent AGM.
• A copy of your society constitution/bylaws (For repeat applicants, this is required only if your society constitution/bylaws have been amended since the 2011 application).
• Job descriptions of any positions paid for by the civic grant (For repeat applicants, this is required only if the job description have been amended since the 2011 application).
• An organization chart showing accountability and communication relationships (For repeat applicants, this is required only if the organization chart has been amended since the 2011 application).
• Certificate of Incorporation (For repeat applicatns, this is required only if the certificate has been amended since the 2011 application).
• Annual Report, if available.

Please note that we may require additional documentation when your application is reviewed by City staff.

6. Social Policy staff will meet with each eligible grant applicant in person or by phone to go over their application. At least one Board member must be in attendance at the face-to-face meeting. Please complete the calendar form, indicating when you can be available for this meeting.

7. Return 2 printed, signed copies of the completed hard-copy application form and attachments to the new offices of the Social Policy Division at the address below, in the historic Woodwards building. Applications can be received by mail, by courier, or by hand delivery to the 5th floor reception desk.

Social Policy Division
City of Vancouver
501 - 111 West Hastings Street
Vancouver, BC V6B 1H4

OUTCOMES MEASUREMENT TRAINING MATERIAL

Training materials from the Outcomes Measurement workshops are also available for download. These materials may be useful when completing the Outcomes Measurement tables that are included with each application.

DOWNLOAD APPLICATION FORMS & INFORMATION SHEETS

Community Services Grant application materials are available for download here. Application forms are in MS Word format, Information Sheets are in PDF format,and Operating Budget forms are in MS Excel format. To view PDF files you will need to have Adobe Acrobat reader - available for free from www.adobe.com.

	» 2012 Direct Social Service (DSS) Standard Application (MS WORD) » 2012 Direct Social Service Grant Information Sheet (PDF)
	» 2012 Neighbourhood Organization (NO) Standard Application (MS WORD) » 2012 Neighbourhood Organization Grant Information Sheet (PDF)
	» 2012 Organizational Capacity Building (OCB) Standard Application (MS WORD) » 2012 Organizational Capacity Building Information Sheet (PDF)
	» 2012 CS Grant Operational Budget Form - to be completed by all applicants (MS EXCEL) » CSG Interview Calendar - to be completed by all applicants - (MS WORD)
	» Outcomes Measurement training material: A SMART Fund Guide to Using Outcomes to Design & Manage Community Health Activities (PDF)

[top]