2.1 Routine photocopying by the Archives
For routine photocopying of materials by the Archives on behalf of a patron, single photocopies of copyrighted works are provided only for the purposes allowed under fair dealing. Any other uses may require permission of the copyright owner. All photocopies provided by the Archives in this manner are stamped with a notice to this effect.
2.2 Other copying
For all other copying by the Archives, patrons must use the appropriate order from to identify themselves and the purpose for which any copies will be used.
2.3 Public domain materials
For materials that are determined by the Archives to be in the public domain, the Archives will make a photocopy, digital copy, print, or other suitable form of reproduction of a record from the Archives holdings.
2.4 Materials whose copyrights are owned by the City of Vancouver
For materials whose copyrights are owned by the City of Vancouver, the Archives will make a photocopy, digital copy, print, or other suitable form of reproduction of a record from the Archives holdings.
2.5 Materials whose copyrights are owned by third parties
For materials whose copyrights belong to third party owners, the Archives will make copies only under the following conditions:
(a) Single copies of holdings will be made and provided solely for the purposes identified as research, private study, criticism, or review only (that is, Fair Dealing-permitted uses), unless multiple copies and other uses are otherwise authorized by the third-party owner. Patrons are not required to obtain permission from the copyright owner if they will be using the copies solely for Fair Dealing-permitted uses. All copies provided by the Archives for fair dealing are stamped with a Fair Dealing notice. For materials to be publicly used for criticism or review, or both, it is necessary for the patron to credit the creator and performer (if applicable) for each such use.
(b) If a patron intends to use the reproduction for a purpose not constituting fair dealing, the Archives will provide copies only if the patron first confirms in writing that the patron has received permission from the third-party owner for such intended use.
(c) Issues concerning Fair Dealing-permitted uses may be referred to the City Archivist or their designate.
(d) The amount of requested copying that will be performed is subject to the discretion of the Archives. Ordinarily, requests for one copy of each item will be satisfied unless multiple copies are authorized by the copyright owner. Request for substantial copying from written secondary sources, such as texts (for example, exceeding 5% of the volume) will be referred to the City Archivist or their designate and may be refused, unless authorized by the copyright owner.
(e) Patrons undertake sole responsibility for their use of copied materials, including any infringing uses, and bear sole responsibility for securing authorization from the appropriate third-party owners for uses other than Fair Dealing-permitted uses.
(f) The Archives uses reasonable efforts to ascertain third-party owners of the materials, but cannot provide any warranties or representations, and disclaims all liability, as to the materials' copyright status or their ownership.
Patrons are informed of these conditions when they register with the Archives or purchase reproductions and must agree to them as a condition of registration or purchase.