Speak at a City Council meeting about an agenda item

Prepare to speak

Know what to expect by watching our video. It's full of tips and rules to help you prepare.

• Speak at Council - English subtitles
• 观看关于在市议会上发言的提示及守则视频
• 觀看關於在市議會上發言的提示及守則視頻
• ਆ ਵੀਡੀਉ ਦੇਖੋ ਵੈਨਕੂਵਰ ਸਿਟੀ ਕੌਂਸਲ ਨਾਲ ਗੱਲ ਕਰਨ ਲਈ ਨੁਕਤੇ ਅਤੇ ਨਿਯਮ

• |

• 

  When it's your turn

  We assign you with a speaker number that shows your position to speak about an agenda item. Numbers are assigned in the order we received requests to speak.

  To keep track of agenda items and speaker numbers, follow our @VanCityClerk Twitter account External website, opens in new tab or watch the meeting live online.

  It's difficult to predict when it'll be your turn to speak – especially for meetings with a lot of speakers – because:

  • Agenda items don't have start times
  • Agendas can be changed during the meeting
  • Speakers can sign up until one hour before the scheduled start of the meeting
  • Council can ask speakers questions after they present, which can take anywhere from 0 to 33 minutes per speaker (three-minute question period × 11 elected officials = 33 minutes) at Council and Standing Committee meetings. Council members still have 5 minutes each to ask questions during Public Hearings.

   Accessibility: a speaker who requires assistance to present to Council and is present at the meeting may have another individual read a statement they have prepared.

• 

  How long you can speak for and how to prepare

  After staff and consultants make their presentations, the chair of the meeting invites speakers in the order they registered.

  You will have five minutes to speak as an individual or on behalf of an organization. Only one individual speaker or representative speaker from each organization is permitted.

  For public hearings only: You have 5 minutes if you speak as an individual or 8 minutes on behalf of other persons or groups. Each person or group representative needs to be present at the Public Hearing and must not be speakers themselves.

  State your name, organization (if applicable), position on the recommendation (for or against), and rationale.

  After you finish, any member of Council has up to three minutes to ask you questions at Council and Standing Committee meetings and five minutes at Public Hearings.

  Council will hear all registered speakers. If many people signed up, you may have to attend more than one meeting before it's your turn.

• 

  Presentations and written material

  Presentations

  Send your presentation to us one day before the meeting.

  • For Regular Council, Special Council, and Standing Committee meetings, email the presentation to speaker.request@vancouver.ca.
  • For public hearings, send your presentation using the public hearing comment form.

    Presentations received less than one hour before the meeting starts aren't accepted.

  Video and presentations are broadcast on the:

  • Screen on the east wall of the Council Chamber behind the meeting chair
  • Computers that councillors use during meetings
  • Screen in the third floor foyer
  • Live webcast

  Audio is broadcast on the:

  • Speakers in the Council Chamber and third floor foyer
  • Live webcast

  Written material

  Send any written material for Council to the City Clerk up until one hour before the meeting starts.

  • For Regular Council, Special Council, and Standing Committee meetings, email the material to speaker.request@vancouver.ca.
  • For public hearings, send your presentation using the public hearing comment form.
• 

  Free WiFi

  Use the internet for free at these spots in City Hall.

  • Ground Floor: Town Hall meeting rooms
  • 3rd Floor: Council Chamber and foyer
• 

  Parking at City Hall

  Limited parking is available at City Hall at $2 per hour. The two-hour time limit is not in effect during Council meetings. If you're registered to speak at Council, you can select the total time needed at the meter or on the Easy Park app. 

  Pay stations are located at the north and south entrance of City Hall.