One staff person is required from the beginning of the rental until 4 hours before the event ends; the final 4 hours require two staff members.
$28 per hour + $28 for 4 hours
Damage deposit (small events)
Deposit fee may apply depending on scope of rental event
$250 - $500
Damage deposit (large events)
Required when the final payment is made
$1,000
Booking deposit (large events)
Deposit fee to secure a rental date that goes toward the rental cost. Payment of the balance remaining is required at least 28 days prior to the event date. If you are unsure of an exact date prior to booking, a hold can be placed for up to a week.
$400
$100 is non-refundable
Set-up and clean-up package
Mandatory for all large event bookings
$250
SOCAN and Re:sound
Music royalty tariff for rentals with music and/or dancing
Starting at $45.02
Overtime rental
Fee for staying 1 hour past your rental time without finishing clean-up and leaving the facility
Community, non-profit, and commercial rates are available for groups that qualify. Events that are booked by a registered provincial or federal non-profit society are eligible for a discount on the posted rental rates. Discount will be applied once a “Certificate of Incorporation” has been provided and verified by the rental coordinator.
Please contact the Rental Supervisor at 604-257-8140 for details.
You're responsible for removing your decorations and personal items within 1 hour after all activities end. Large events include clean-up by staff as an additional charge.
Saturday
Sunday
Event ends
11pm
10pm
Guests leave and decorations and personal items removed
midnight
11pm
You will be charged $100.00 per hour if you haven't cleaned-up (to an acceptable state of safety and sanitary standard) and guests remain after your rental ends.
Small events
Setup
The rental group is responsible for set up and clean up, putting away all equipment used during the rental in its original place, and for ensuring the rental space used is left clean and tidy (must dust mop floor following use).
Clean-up
You're responsible for cleaning up within 1 hour after all activities end.
Saturday
Sunday
Event ends
11pm
10pm
Guests leave and clean-up done
midnight
11pm
You will be charged $100.00 per hour if you haven't cleaned-up (to an acceptable state of safety and sanitary standard) and guests remain after your rental ends.
The rental group can only use painter’s tape. The use of duct tape, scotch tape, packaging tape, nails, staples, pins, adhesive tape or any like material is not permitted on any walls, doors, or ceilings. No electrical plugs or outlets are to be tampered with in any way.
Important note The use of atmospheric smoke, candles, helium balloons, rice, table sparkles, glitter, confetti or any like material is not permitted inside the building or on the grounds.
A minimum of $5 million liability with the City of Vancouver and the Vancouver Board of Parks and Recreation named as additional insurers may be required.
All sports activities in our gymnasiums are required to have liability insurance. You may wish to use your own broker and ask your broker to complete this insurance form PDF file (172 KB), or you can use one of the companies listed below that regularly issue insurance for events at our facility:
A Special Event Permit (Liquor License) must be obtained by the applicant or rental group. Liquor is restricted to wine and beer products. Hard alcohol, liqueurs and spirits are not permitted. The Special Event Permit must be presented to the rental supervisor prior to set up for the event, or the event will be cancelled and the rental group will forfeit all fees and the damage deposit. The Special Event Permit is only valid within the building. No liquor is permitted outside the building at any time.
A Serve It Right certificate or Special Event Server certificate is also required for rental events. A signed copy of the Special Event Permit and Serving It Right/Special Event Server certificate must be submitted when the final payment is made.
If any rental groups are caught with serving hard alcohol, there will be a minimum fine of $250 and a possibility of forfeiting the damage deposit.
Cooking or preparing of raw food is not permitted on site.
Catering of functions is permitted (Aberthau does not offer catering services).
The service of food and beverages is only allowed in the oak room, lounge, dining room, and the foyer area.
Caterers must clean the kitchen if used, including spills in the fridge, on the stove/oven and microwave, and put all garbage and compost in the bins located in the west parking lot.
The use of a barbeque must be discussed and approved by the rental coordinator at least 28 days prior to the event date.
Delivery of rental equipment must be arranged in advance with the rental coordinator. Deliveries can be accepted after 8am and completed by 10am on the event date. This time is specifically for the delivery of rental equipment only, not for dropping off decorations and belongs, or for setting up.
The renter must arrange to have their rental equipment picked up on the day after your rental from 8am to 9:30am.
Contact information, partner agencies, and website policies
You will be charged $100.00 per hour if you haven't cleaned-up (to an acceptable state of safety and sanitary standard) and guests remain after your rental ends.