Arts and Culture Advisory Committee

Terms of reference

Policy advice

The committee:

• Provides input to City Council and staff about issues of concern
• Considers any matters which may be referred to the committee by Council or staff
• May take positions on policy initiatives from other levels of government within the mandate of the committee
• Advises Council and staff on the Cultural Plan for Vancouver 2008 - 2018 as it is developed, implemented and updated. 

Collaboration

The committee:

• Works co-operatively with other agencies whose activities affect constituent communities, including initiating and developing relevant projects
• Acts as a resource for staff doing public involvement processes and civic events

Awareness and outreach

The committee:

• Exchanges information with the constituent communities and the general public about relevant programs and issues of interest
• Engages in outreach to disseminate information and encourage participation from constituent communities

Planning and reporting

The committee:

• Produces an annual work plan with specific objectives by no later than April of each year, in consultation with Council and staff liaisons, for distribution to Council and civic departments for information
• Presents accomplishments and progress to date at the annual Council of Councils event; and
• Submits an annual report to Council describing its accomplishments for the year, including reference to each objective set out in the work plan and any arising issues to which the committee has responded

Meeting frequency

The Arts and Culture Advisory Committee holds six regular meetings per year, in addition to regular working sessions, generally scheduled during intervening months throughout the year.

Time commitment

Committee meetings will last up to 2½ hours. A minimum of one to 2 additional hours a month is spent on email and other correspondence, meetings, networking, and promotion. Preparation time for all meetings is required.

Attendance requirement

A member who is absent from more than two consecutive formal meetings without a leave of absence is deemed to have resigned.

Membership

Volunteer opportunities will be posted on the City’s vacancies webpage when available. 

Liaisons

• Staff Liaison: TBD

Terms and Membership Composition

Persons appointed to an advisory body shall meet the following essential criteria:

Not be employed by the City of Vancouver;
Live or work in Vancouver, or have a significant body of experience with issues in Vancouver; and
Be able to demonstrate relevant experience or knowledge, abilities and skills related to the mandate of the advisory body.

Composition:

15 members (8 is quorum), with thirteen appointed from the community and two appointed, one from each of:

Public Art Committee
Civic Theatres Board

2 non-voting Council liaisons
1 non-voting staff liaison
The appointment of civic members to each advisory committee shall meet the composition objectives set out in the Diversity on Advisory Bodies policy.

Length of term:

Committee members are appointed until December 31, 2020
No member of the public shall serve for more than four consecutive years on the same advisory body. A former member is eligible for reappointment after one year out of office.

In addition to the regular meetings listed here, the Committee also meets several times per year for informal working sessions. Please contact the Meeting Coordinator for more information.

The meetings listed below are open to the public.

2018 meetings, agendas, and minutes

2017 meetings, agendas, and minutes

2016 meetings, agendas, and minutes

2015 meetings, agendas, and minutes

2014 meetings, agendas, and minutes

2013 meetings, agendas, and minutes

2012 meetings, agendas, and minutes

2017 - 2018 Work Plan

The 2017-2018 Work Plan summarizes the high priority objectives for the committee term and establishes an action plan to achieve those objectives.

• View the work plan  (75 kb)

2017 in Review

An overview of the committee's 2017 accomplishments and future goals as presented at the Council of Council's on October 12, 2017.

• View the poster  

2016 in Review

An overview of the committee's 2016 accomplishments and future goals as presented at the Council of Council's on November 9, 2016.

• View the poster  (295 kb)

2012-2014 Term in Review

An overview of the committee's closing term accomplishments and recommendations for continuation of the work was presented at the Council of Council's December 2014.

• View the committee's presentation (149 kb)

Documents

• Council Presentation 28 February 2012
• Report to Council 6 February 2012