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The Board advises City Council on the operation, use and improvement of the civic theatres (Queen ElizabethTheatre, Orpheum, and Vancouver Playhouse).
Board members also monitor specific areas of theatre operations on behalf of the Board.
Meeting updates
Meeting format
Civic Agency meetings may be in-person, electronic (as authorized by Section 14.14 of the Procedure By-law), or a hybrid of the two. Meeting agendas and minutes are posted online under the ‘Meetings’ tab below.
Virtual meeting platform
Virtual meetings use Microsoft Teams. No software download is required.
Attending meetings
- To view a meeting online or listen by phone, follow instructions provided below.
- Join link is made available at least 24 hours before the meeting.
- For in-person attendance at Queen Elizabeth Theatre, please ask Security at 649 Cambie Street (Stage Entrance) for direction.
Note:
Unlike meetings of City Council, there is usually no public speaking option during Civic Agency meetings. Virtual attendees will be muted and unseen by meeting participants. If you wish to get in touch with a Civic Agency, please see the contact information at the bottom of this page.
Next meeting details
- Date: October 12, 2026
- Time: 12:00 pm
- Location: Queen Elizabeth Theatre / Microsoft Teams
Joining by Teams
- Click Join the meeting
- Meeting ID (if needed): 277 815 746 928 713
- Passcode (if needed): Sg7p6Cp2
Joining by phone (Audio only)
- Dial 1-604-665-6000 (Local)
- Find a local number
- Phone Conference ID: 354 786 210#
Consent - Freedom of Information and Protection of Privacy
To view or participate in meetings virtually, I consent to the collection, use, and disclosure of my personal information outside Canada as described below. The City of Vancouver collects your personal information in accordance with section 26(c) of the Freedom of Information and Protection of Privacy Act for purposes of organizing and administering Civic Agency meetings. For virtual advisory body meetings, your contact information will be shared with the City’s web conferencing provider, Cisco WebEx. Information submitted to WebEx will be stored on servers in the United States and may be accessed in the United States or internationally for technical support purposes. If you have questions about the collection of this information, please contact the director of access to information and privacy by emailing [email protected] or mailing a letter to 453 West 12th Avenue, Vancouver, BC, V5Y 1V4.
Committee meetings, agendas, and minutes
How the committee works
Resources for civic agency members
- Accessible events checklist and resources
Helps for planning events that are equally accessible and inclusive, including for people with disabilities, seniors, and people who identify as 2SLGBTQIA+. - Code of Conduct By-law PDF file (225 KB)
Sets minimum expectations for the behaviour of Council officials and advisory body members in carrying out their functions. - Guidelines for Civic Agencies PDF file (382 KB)
Explains the roles and responsibilities of members and liaisons and provides an overview of procedures. - Diversity on Civic Agencies Policy PDF file (30 KB)
Establishes targets to achieve diverse demographic composition on advisory bodies. - Procedure By-law PDF file (206 KB)
Regulates the procedures of Council and its committees and other bodies.
Staff contact
Staff Liaison
Natalie Lue, Director, Vancouver Civic Theatres
Phone: 604-665-3020
Email: [email protected]
*Contact the Staff Liaison for subject matter expertise and information on City programs, services, and initiatives.
Clerk
Adeola Alle, Coordinator, Planning Committees
Phone: 604-218-2761
Email: [email protected]
*Contact the Clerk for information on meetings, schedules, agendas, minutes, correspondence, and procedure.