The commission advises City Council on planning and development issues in the city and may report to Council on any proposal likely to have a significant effect on the future of the city.
The commission organizes:
- Conferences
- Consultations
- Competitions
- Presentations
- Research on topics, including housing, public realm, neighbourhoods, transportation, and public engagement
Meeting updates
Meeting format
Civic Agency meetings may be in-person, electronic (as authorized by Section 14.14 of the Procedure By-law), or a hybrid of the two. Meeting agendas and minutes are posted online under the "Meetings" tab below.
Virtual meeting platform
Virtual meetings use Microsoft Teams. No software download is required.
Attending meetings
- To view a meeting online or listen by phone, follow instructions provided below.
- Join link is made available at least 24 hours before the meeting.
- For in-person attendance at City Hall, seek directions to the meeting room from Security staff. If arriving after 5:00 pm, enter via the 12th Avenue entrance by using the intercom (this entrance is equipped with a wheelchair ramp).
Note:
Unlike meetings of City Council, there is usually no public speaking option during Civic Agency meetings. Members of the public joining virtually will have their cameras and microphones disabled. If you wish to get in touch with this Civic Agency, please see the contact information at the bottom of this page.
Next meeting details
- Date: October 7, 2026
- Time: 4pm
- Location: Cascadia Room, Third floor, City Hall / Virtual (Microsoft Teams)
Joining by webinar
- Click Join the meeting
- Meeting ID (if needed): 243 043 222 018 150
- Passcode (if needed): dJ3BT2gt
Joining by phone (audio only)
- Dial 1-604-665-6000 (Vancouver) or 1-855-699-3239 (Canada/US Toll-Free)
- Find a local number
- Phone Conference ID: 593 224 303#
Consent - Freedom of Information and Protection of Privacy
Personal Information collected via MS365 Teams Meetings will be used by the City of Vancouver for managing meeting attendance and collaboration under the authority of s.26(c) of FIPPA. Questions may be emailed to the Director, ATIP, [email protected].
Commission meetings, agendas, and minutes
How the commission works
Resources for civic agency members
- Accessible events checklist and resources
Helps for planning events that are equally accessible and inclusive, including for people with disabilities, seniors, and people who identify as 2SLGBTQIA+. - Code of Conduct By-law PDF file (225 KB)
Sets minimum expectations for the behaviour of Council officials and advisory body members in carrying out their functions. - Guidelines for Civic Agencies PDF file (382 KB)
Explains the roles and responsibilities of members and liaisons and provides an overview of procedures. - Diversity on Civic Agencies Policy PDF file (30 KB)
Establishes targets to achieve diverse demographic composition on advisory bodies. - Procedure By-law PDF file (206 KB)
Regulates the procedures of Council and its committees and other bodies.
Contact the commission
Note The Commission does not deal with specific planning and zoning or permit related questions or decisions.
Coordinator, Planning Committees
Adeola Alle
Email: [email protected]